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Facilities Management Agreement Template for Germany

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Key Requirements PROMPT example:

Facilities Management Agreement

"I need a Facilities Management Agreement for managing a multi-site office complex in Berlin, starting from March 2025, with special emphasis on energy efficiency requirements and security services for high-tech tenants."

Document background
The Facilities Management Agreement serves as the primary contractual framework for outsourcing facility management services under German law. It is essential for organizations seeking to engage professional facility management services for their properties, whether single buildings or multiple locations. The agreement comprehensively covers operational, maintenance, and support services, ensuring compliance with German regulatory requirements, including the Arbeitsschutzgesetz (workplace safety), EnEV (energy efficiency), and BDSG (data protection). This document is particularly crucial in establishing clear service levels, performance metrics, and accountability structures while addressing specific German legal requirements for service contracts. The agreement typically includes detailed specifications for building operations, maintenance schedules, staff requirements, and reporting obligations, making it a fundamental tool for managing facility services relationships in the German market.
Suggested Sections

1. Parties: Identification of the service provider (Facility Manager) and the client, including full legal names and registered addresses

2. Background: Context of the agreement, property details, and purpose of the facility management services

3. Definitions: Definitions of key terms used throughout the agreement, including technical and operational terminology

4. Scope of Services: Detailed description of the facility management services to be provided, including core and additional services

5. Term and Termination: Duration of the agreement, renewal options, and conditions for termination

6. Service Provider's Obligations: Key responsibilities and duties of the facility manager, including quality standards and reporting requirements

7. Client's Obligations: Responsibilities of the client, including access provision, information sharing, and cooperation requirements

8. Performance Standards: Specific KPIs, service levels, and quality metrics that the facility manager must meet

9. Fees and Payment Terms: Compensation structure, payment schedule, and provisions for price adjustments

10. Staff and Subcontractors: Requirements for personnel, qualifications, and conditions for subcontracting

11. Insurance and Liability: Insurance requirements, liability limitations, and indemnification provisions

12. Health and Safety: Compliance with German workplace safety regulations and specific safety procedures

13. Data Protection: GDPR and BDSG compliance requirements for handling building and occupant data

14. Force Majeure: Provisions for handling unforeseen circumstances and force majeure events

15. Governing Law and Jurisdiction: Confirmation of German law application and jurisdiction for dispute resolution

Optional Sections

1. Energy Management: Specific provisions for energy efficiency and sustainability management, required when energy management is a key service component

2. Asset Management: Detailed provisions for managing and maintaining specific building assets, needed for contracts involving significant equipment management

3. Security Services: Specific requirements for security personnel and systems, included when security services are part of the scope

4. Multi-site Management: Additional provisions for managing multiple locations, required for portfolios with multiple properties

5. Transition Services: Provisions for handover from previous service providers, needed when taking over from existing contractors

6. Technical Systems Management: Specific provisions for managing complex technical systems, required for buildings with sophisticated technical infrastructure

7. Emergency Response: Detailed procedures for emergency situations, particularly important for critical facilities

8. Environmental Management: Specific environmental compliance and sustainability requirements, needed for environmentally sensitive operations

Suggested Schedules

1. Schedule 1 - Property Details: Detailed description of the managed property/properties, including floor plans and technical specifications

2. Schedule 2 - Service Specifications: Detailed breakdown of all services to be provided, including frequency and quality standards

3. Schedule 3 - Key Performance Indicators: Detailed KPIs, measurement methodologies, and reporting requirements

4. Schedule 4 - Fee Schedule: Detailed breakdown of fees, including base fees, additional services, and adjustment mechanisms

5. Schedule 5 - Staff Organization: Organization chart, key personnel, and minimum qualification requirements

6. Schedule 6 - Reporting Requirements: Templates and specifications for required reports and documentation

7. Schedule 7 - Operating Procedures: Standard operating procedures for routine and emergency situations

8. Schedule 8 - Equipment Inventory: List of equipment and assets under management, including maintenance requirements

9. Appendix A - Required Forms: Standard forms for service requests, incident reports, and other routine communications

10. Appendix B - Emergency Contacts: List of emergency contacts and escalation procedures

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions


















































Clauses











































Relevant Industries

Commercial Real Estate

Industrial Manufacturing

Healthcare

Education

Retail

Hospitality

Office Management

Data Centers

Logistics and Warehousing

Public Sector

Banking and Financial Services

Technology Parks

Research Facilities

Shopping Centers

Corporate Campuses

Relevant Teams

Facilities Management

Operations

Property Management

Procurement

Legal

Finance

Risk and Compliance

Health and Safety

Technical Services

Building Maintenance

Security

Environmental and Sustainability

Asset Management

Contract Management

Relevant Roles

Facility Manager

Property Manager

Operations Director

Chief Operating Officer

Procurement Manager

Contract Manager

Building Services Manager

Real Estate Manager

Technical Services Director

Maintenance Manager

Health and Safety Manager

Sustainability Manager

Asset Manager

Building Operations Manager

Compliance Officer

Risk Manager

General Counsel

Chief Financial Officer

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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