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Facilities Management Agreement
"I need a Facilities Management Agreement for managing a multi-site office complex in Berlin, starting from March 2025, with special emphasis on energy efficiency requirements and security services for high-tech tenants."
1. Parties: Identification of the service provider (Facility Manager) and the client, including full legal names and registered addresses
2. Background: Context of the agreement, property details, and purpose of the facility management services
3. Definitions: Definitions of key terms used throughout the agreement, including technical and operational terminology
4. Scope of Services: Detailed description of the facility management services to be provided, including core and additional services
5. Term and Termination: Duration of the agreement, renewal options, and conditions for termination
6. Service Provider's Obligations: Key responsibilities and duties of the facility manager, including quality standards and reporting requirements
7. Client's Obligations: Responsibilities of the client, including access provision, information sharing, and cooperation requirements
8. Performance Standards: Specific KPIs, service levels, and quality metrics that the facility manager must meet
9. Fees and Payment Terms: Compensation structure, payment schedule, and provisions for price adjustments
10. Staff and Subcontractors: Requirements for personnel, qualifications, and conditions for subcontracting
11. Insurance and Liability: Insurance requirements, liability limitations, and indemnification provisions
12. Health and Safety: Compliance with German workplace safety regulations and specific safety procedures
13. Data Protection: GDPR and BDSG compliance requirements for handling building and occupant data
14. Force Majeure: Provisions for handling unforeseen circumstances and force majeure events
15. Governing Law and Jurisdiction: Confirmation of German law application and jurisdiction for dispute resolution
1. Energy Management: Specific provisions for energy efficiency and sustainability management, required when energy management is a key service component
2. Asset Management: Detailed provisions for managing and maintaining specific building assets, needed for contracts involving significant equipment management
3. Security Services: Specific requirements for security personnel and systems, included when security services are part of the scope
4. Multi-site Management: Additional provisions for managing multiple locations, required for portfolios with multiple properties
5. Transition Services: Provisions for handover from previous service providers, needed when taking over from existing contractors
6. Technical Systems Management: Specific provisions for managing complex technical systems, required for buildings with sophisticated technical infrastructure
7. Emergency Response: Detailed procedures for emergency situations, particularly important for critical facilities
8. Environmental Management: Specific environmental compliance and sustainability requirements, needed for environmentally sensitive operations
1. Schedule 1 - Property Details: Detailed description of the managed property/properties, including floor plans and technical specifications
2. Schedule 2 - Service Specifications: Detailed breakdown of all services to be provided, including frequency and quality standards
3. Schedule 3 - Key Performance Indicators: Detailed KPIs, measurement methodologies, and reporting requirements
4. Schedule 4 - Fee Schedule: Detailed breakdown of fees, including base fees, additional services, and adjustment mechanisms
5. Schedule 5 - Staff Organization: Organization chart, key personnel, and minimum qualification requirements
6. Schedule 6 - Reporting Requirements: Templates and specifications for required reports and documentation
7. Schedule 7 - Operating Procedures: Standard operating procedures for routine and emergency situations
8. Schedule 8 - Equipment Inventory: List of equipment and assets under management, including maintenance requirements
9. Appendix A - Required Forms: Standard forms for service requests, incident reports, and other routine communications
10. Appendix B - Emergency Contacts: List of emergency contacts and escalation procedures
Authors
Commercial Real Estate
Industrial Manufacturing
Healthcare
Education
Retail
Hospitality
Office Management
Data Centers
Logistics and Warehousing
Public Sector
Banking and Financial Services
Technology Parks
Research Facilities
Shopping Centers
Corporate Campuses
Facilities Management
Operations
Property Management
Procurement
Legal
Finance
Risk and Compliance
Health and Safety
Technical Services
Building Maintenance
Security
Environmental and Sustainability
Asset Management
Contract Management
Facility Manager
Property Manager
Operations Director
Chief Operating Officer
Procurement Manager
Contract Manager
Building Services Manager
Real Estate Manager
Technical Services Director
Maintenance Manager
Health and Safety Manager
Sustainability Manager
Asset Manager
Building Operations Manager
Compliance Officer
Risk Manager
General Counsel
Chief Financial Officer
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