Condominium Management Agreement

Condominium Management Agreement Template for Germany

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Key Requirements PROMPT example:

"I need a Condominium Management Agreement for a newly built luxury residential complex in Munich with 50 units, including provisions for managing high-end amenities like a spa and concierge service, to be effective from March 1, 2025."

Document background

The Condominium Management Agreement (Verwaltervertrag für Wohnungseigentümergemeinschaften) is essential for establishing professional management of residential properties in Germany. This document is typically used when a Condominium Association requires professional management services in accordance with the Wohnungseigentumsgesetz (WEG) and related German legislation. The agreement comprehensively details the scope of management services, including financial administration, maintenance coordination, and community representation. It's particularly important following the 2020 WEG reforms, which introduced new requirements for property management. The document serves as both a legal framework and practical guide for the ongoing relationship between the association and the management company, ensuring clear accountability and service standards while maintaining compliance with German property law.

Suggested Sections

1. Parties: Identification of the Condominium Association (WEG) and the Property Management Company

2. Background: Brief description of the property, the association's need for management services, and the manager's qualifications

3. Definitions: Key terms used throughout the agreement including Property, Common Areas, Unit Owners, etc.

4. Appointment and Term: Formal appointment of the manager, duration of the agreement, and renewal terms

5. Manager's Duties and Responsibilities: Comprehensive list of core management responsibilities including administrative, financial, and maintenance duties

6. Financial Management: Handling of operating costs, maintenance fund, reserve fund, and banking arrangements

7. Maintenance and Repairs: Procedures for regular maintenance, emergency repairs, and contractor management

8. Insurance and Risk Management: Requirements for property insurance and professional liability coverage

9. Meetings and Reporting: Organization of owner meetings, reporting requirements, and documentation

10. Fees and Compensation: Management fees, payment terms, and reimbursable expenses

11. Liability and Indemnification: Scope of manager's liability and mutual indemnification provisions

12. Termination: Grounds for termination, notice periods, and handover procedures

13. Governing Law and Jurisdiction: Confirmation of German law application and jurisdiction

Optional Sections

1. Special Powers of Attorney: Additional authority granted to the manager for specific purposes

2. Energy Management: Specific provisions for properties with central heating systems or renewable energy installations

3. Staff Management: For properties requiring on-site staff such as caretakers or security

4. Commercial Unit Management: Special provisions for mixed-use properties with commercial units

5. Construction and Renovation Projects: Framework for managing major construction or renovation projects

6. Digital Services: Provisions for online portals, digital communication, or smart building management

7. Emergency Services: Enhanced emergency response procedures for larger properties

Suggested Schedules

1. Property Description: Detailed description of the property including all units, common areas, and facilities

2. Fee Schedule: Detailed breakdown of management fees, additional service fees, and payment terms

3. Maintenance Schedule: Regular maintenance tasks and their frequencies

4. Service Level Agreement: Specific performance metrics and response times for various services

5. Insurance Requirements: Detailed insurance specifications and minimum coverage requirements

6. Contact Protocol: Emergency contacts and communication procedures

7. Handover Checklist: List of documents and items to be transferred at the start/end of the agreement

8. Power of Attorney Template: Standard form for specific authorizations when required

Authors

Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Real Estate Management

Property Management

Residential Real Estate

Facility Management

Property Services

Building Management

Real Estate Administration

Housing and Development

Relevant Teams

Legal

Property Management

Operations

Facility Management

Contract Administration

Real Estate

Asset Management

Client Services

Risk Management

Compliance

Relevant Roles

Property Manager

Real Estate Manager

Facility Manager

Building Administrator

Property Management Director

Real Estate Operations Manager

Residential Property Manager

Asset Manager

Community Association Manager

Legal Counsel

Contract Manager

Property Services Coordinator

Building Services Manager

Find the exact document you need

Property Management Agreement Form

A German law-governed agreement establishing terms and conditions between property owners and management companies for professional property management services.

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Let's create your Condominium Management Agreement

Authors

Alex Denne

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