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Condominium Management Agreement Template for United States

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Key Requirements PROMPT example:

Condominium Management Agreement

"I need a Condominium Management Agreement for a 50-unit luxury residential building in Miami, with specific provisions for hurricane preparedness and beach amenity management, starting from March 1, 2025."

Document background
The Condominium Management Agreement serves as the foundational document governing the professional relationship between property managers and condominium associations in the United States. This agreement is essential when a condominium association seeks to delegate day-to-day operations, maintenance, and administrative responsibilities to a professional management company. It encompasses detailed provisions for financial management, maintenance schedules, emergency procedures, staff supervision, and compliance with various federal and state regulations. The agreement typically requires careful consideration of state-specific property management laws and local ordinances.
Suggested Sections

1. Parties: Identifies the management company and the condominium association/board

2. Background: Establishes the context, property details, and purpose of the agreement

3. Definitions: Defines key terms used throughout the agreement

4. Appointment and Term: Formal appointment of manager and duration of agreement

5. Scope of Services: Detailed description of management duties and responsibilities

6. Compensation: Management fees, payment terms, and reimbursable expenses

7. Insurance and Liability: Required insurance coverage and liability provisions

8. Termination: Conditions and procedures for ending the agreement

Optional Sections

1. Emergency Services: Procedures for handling emergencies - recommended for larger properties or those with complex systems

2. Staff Management: Employment and supervision of on-site personnel - included when the property requires dedicated staff

3. Capital Improvements: Procedures for major renovations and improvements - recommended for older properties or those planning renovations

4. Banking Arrangements: Specific banking procedures and requirements - included when complex financial arrangements are needed

Suggested Schedules

1. Schedule A - Property Description: Detailed description of the managed property

2. Schedule B - Fee Schedule: Breakdown of management fees and charges

3. Schedule C - Scope of Services: Detailed list of management services to be provided

4. Schedule D - Insurance Requirements: Specific insurance coverage requirements

5. Schedule E - Maintenance Schedule: Regular maintenance tasks and frequencies

6. Appendix 1 - Emergency Procedures: Detailed emergency response protocols

7. Appendix 2 - Reporting Templates: Standard forms for regular reporting

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Industries

Fair Housing Act (FHA): Federal law prohibiting discrimination in housing transactions based on race, color, national origin, religion, sex, familial status, and disability

Americans with Disabilities Act (ADA): Federal law requiring reasonable accommodations for persons with disabilities in public spaces and common areas

Fair Debt Collection Practices Act (FDCPA): Federal law governing the collection of debts, including overdue association fees and assessments

Federal Labor Laws: Laws governing employment relationships if the management company employs staff, including minimum wage and overtime requirements

State Condominium Acts: State-specific laws governing the formation, operation, and management of condominiums

State Property Management Laws: State regulations specific to property management activities and licensing requirements

State Real Estate Laws: General property laws that affect condominium operations and management

State Consumer Protection Laws: Laws protecting unit owners' rights as consumers of management services

State Contract Laws: Laws governing the formation and enforcement of contracts within the state

Municipal Building Codes: Local regulations governing building maintenance, safety, and structural requirements

Local Zoning Ordinances: Municipal regulations affecting property use and modifications

Local Property Maintenance Codes: Specific requirements for maintaining properties within local jurisdiction

Local Business Licensing: Municipal requirements for operating a property management business

Professional Property Management Standards: Industry-specific best practices and professional standards for property management

Condominium Declaration: Primary governing document establishing the condominium and its basic operational framework

Condominium Bylaws: Rules for governance, including voting rights, board operations, and general administration

Articles of Incorporation: Legal document establishing the condominium association as a corporate entity

Rules and Regulations: Specific operational rules governing day-to-day condominium management and resident conduct

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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