The Condominium Management Agreement serves as the foundational document governing the professional relationship between a condominium corporation and its chosen property management company in Canada. This agreement is essential when a condominium corporation decides to delegate its day-to-day operations to a professional management firm. It explicitly details the scope of services, financial arrangements, reporting structures, and performance expectations, while ensuring compliance with provincial condominium laws and regulations. The document typically requires careful review by the corporation's board of directors and legal counsel, as it establishes long-term obligations and responsibilities that directly impact the operation and maintenance of the property.
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1. Parties: Identifies the condominium corporation and the management company as parties to the agreement
2. Background: Establishes the context of the agreement, including the property details and the corporation's authority to enter into a management agreement
3. Definitions: Defines key terms used throughout the agreement
4. Appointment and Term: Specifies the appointment of the manager and the duration of the agreement
5. Management Services: Outlines the core services to be provided by the management company
6. Financial Management: Details the manager's responsibilities regarding financial administration, including collecting fees and maintaining accounts
7. Reporting Requirements: Specifies the reports and documentation the manager must provide to the board
8. Manager's Personnel: Describes requirements for staff provided by the management company
9. Insurance and Indemnification: Outlines insurance requirements and liability provisions
10. Compensation: Details the management fees and payment terms
11. Termination: Specifies circumstances and procedures for terminating the agreement
12. Confidentiality: Addresses the handling of confidential information
13. Dispute Resolution: Outlines procedures for resolving disputes between parties
14. General Provisions: Includes standard contract clauses such as governing law, amendments, and notices
1. Special Facilities Management: Include when the property has amenities like pools, gyms, or party rooms requiring specific management
2. Emergency Services: Include when 24/7 emergency response services are part of the agreement
3. Construction Management: Include when the manager will oversee major renovations or construction projects
4. Energy Management: Include when the manager has specific responsibilities for energy efficiency programs
5. Security Services: Include when the manager is responsible for security personnel or systems
6. Website Management: Include when the manager is responsible for maintaining the corporation's website
7. Rental Unit Management: Include when the manager will handle rental units on behalf of owners
1. Schedule A - Property Description: Detailed description of the property including address, units, and common elements
2. Schedule B - Core Services: Comprehensive list of standard management services included in the base fee
3. Schedule C - Additional Services and Fees: List of extra services available and their associated fees
4. Schedule D - Financial Reports: Templates and requirements for financial reporting
5. Schedule E - Insurance Requirements: Detailed specifications for required insurance coverage
6. Schedule F - Personnel Requirements: Specifications for on-site staff and their qualifications
7. Schedule G - Emergency Procedures: Protocols for handling various types of emergencies
8. Appendix 1 - Fee Schedule: Detailed breakdown of all management fees and payment terms
9. Appendix 2 - Key Performance Indicators: Metrics for evaluating management performance
Relevant legal definitions
Clauses
Relevant Industries
Real Estate
Property Management
Facilities Management
Professional Services
Residential Services
Building Management
Strata Management
Relevant Teams
Legal
Operations
Property Management
Facilities Management
Finance
Administrative
Maintenance
Risk Management
Compliance
Client Services
Relevant Roles
Property Manager
Condominium Manager
Building Manager
Facility Manager
Real Estate Manager
Operations Manager
Board Director
Legal Counsel
Corporate Secretary
Finance Manager
Maintenance Supervisor
Resident Manager
Contract Administrator
Risk Manager
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