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Condo Management Agreement for Canada

Condo Management Agreement Template for Canada

A comprehensive legal agreement used in Canadian jurisdictions to establish and govern the relationship between a condominium corporation and a professional property management company. The agreement outlines the scope of management services, responsibilities, financial arrangements, reporting requirements, and operational procedures. It ensures compliance with provincial condominium legislation and establishes clear accountability for the management and maintenance of the condominium property, while protecting the interests of unit owners and maintaining property values.

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What is a Condo Management Agreement?

The Condo Management Agreement serves as the foundational document governing the professional relationship between a condominium corporation and its chosen property management company in Canada. This agreement is essential when a condominium corporation decides to delegate day-to-day management responsibilities to a professional management firm. The document typically includes detailed provisions for financial management, maintenance responsibilities, administrative duties, emergency procedures, and compliance with provincial condominium laws. The agreement ensures clear delineation of roles, responsibilities, and accountability while providing mechanisms for performance evaluation and dispute resolution. It must comply with provincial legislation such as the Condominium Act and related regulations, which vary by province but maintain similar core requirements.

What sections should be included in a Condo Management Agreement?

1. Parties: Identifies the condominium corporation and the management company as parties to the agreement

2. Background: Establishes the context of the agreement, including basic property information and management needs

3. Definitions: Defines key terms used throughout the agreement

4. Appointment and Term: Specifies the appointment of the manager and duration of the agreement, including renewal terms

5. Management Services: Details core services to be provided by the management company

6. Manager's Duties and Responsibilities: Comprehensive list of specific duties and responsibilities of the management company

7. Corporation's Duties and Responsibilities: Obligations of the condominium corporation

8. Financial Management: Details handling of corporation funds, banking arrangements, and financial reporting

9. Compensation and Payment Terms: Management fees, payment schedule, and reimbursable expenses

10. Insurance and Indemnification: Required insurance coverage and mutual indemnification provisions

11. Termination: Conditions and procedures for termination by either party

12. Confidentiality: Protection of confidential information and privacy requirements

13. Standard of Performance: Expected quality of service and professional standards

14. General Provisions: Standard legal provisions including notices, assignment, amendments, and governing law

What sections are optional to include in a Condo Management Agreement?

1. Emergency Services: Details after-hours and emergency response services if provided separately

2. Additional Services: Specifies any extra services beyond standard management scope with associated fees

3. Staff Employment: Terms regarding on-site staff if the manager employs building personnel

4. Construction Management: Include when manager will oversee major repairs or renovations

5. Energy Management: For properties with specific sustainability or energy management requirements

6. Security Services: When specific security services are part of management responsibilities

7. Amenity Management: For properties with significant amenities requiring specialized management

8. Conflict Resolution: Specific procedures for dispute resolution beyond standard provisions

What schedules should be included in a Condo Management Agreement?

1. Schedule A - Property Description: Detailed description of the property including units, common elements, and facilities

2. Schedule B - Fee Schedule: Comprehensive breakdown of management fees and additional service charges

3. Schedule C - Scope of Services: Detailed listing of all included management services and frequencies

4. Schedule D - Key Performance Indicators: Specific metrics for measuring management performance

5. Schedule E - Required Reports: List and format of all required financial and operational reports

6. Schedule F - Emergency Procedures: Detailed emergency response protocols and contact information

7. Schedule G - Insurance Requirements: Specific insurance coverage requirements and limits

8. Appendix 1 - Property Staff Schedule: Details of on-site staff positions and scheduling if applicable

9. Appendix 2 - Maintenance Schedule: Preventive maintenance schedules and responsibilities

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Canada

Publisher

Ƶ

Cost

Free to use
Relevant legal definitions

































Clauses






























Relevant Industries

Real Estate

Property Management

Professional Services

Facilities Management

Residential Services

Building Management

Condominium Services

Relevant Teams

Legal

Operations

Property Management

Facilities Management

Compliance

Finance

Administration

Risk Management

Asset Management

Maintenance

Relevant Roles

Property Manager

Condominium Manager

Building Manager

Facilities Manager

Real Estate Manager

Operations Director

General Counsel

Legal Counsel

Compliance Officer

Board Director

Financial Controller

Operations Manager

Asset Manager

Regional Property Manager

Industries










Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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