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Facilities Management Agreement

Facilities Management Agreement Template for Singapore

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Key Requirements PROMPT example:

Facilities Management Agreement

"Need a Facilities Management Agreement for our new 20-story commercial building in Singapore CBD, including comprehensive maintenance, security, and cleaning services, with a contract start date of March 1, 2025."

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Document background
The Facilities Management Agreement is essential for organizations requiring professional management of their premises in Singapore. This document establishes the framework for facility management services, ensuring compliance with Singapore's stringent building maintenance, safety, and environmental regulations. It defines responsibilities, performance metrics, and operational requirements while incorporating local statutory requirements and industry best practices. The agreement is particularly crucial given Singapore's emphasis on building sustainability and maintenance standards, covering everything from routine maintenance to specialized technical services.
Suggested Sections

1. Parties: Identification and details of the facility owner/manager and the service provider

2. Background: Context of the agreement and brief description of the facility and services required

3. Definitions: Key terms used throughout the agreement

4. Scope of Services: Detailed description of facilities management services to be provided

5. Term and Renewal: Duration of the agreement and renewal provisions

6. Service Standards: Performance standards, KPIs, and quality requirements

7. Fees and Payment Terms: Pricing structure, payment schedule, and related terms

8. Health and Safety Requirements: Compliance with workplace safety regulations and protocols

9. Insurance and Liability: Required insurance coverage and liability provisions

10. Termination: Conditions and procedures for contract termination

Optional Sections

1. Environmental Management: Environmental compliance requirements and protocols for facilities with specific environmental impact considerations

2. Security Services: Security-specific requirements and protocols for facilities requiring dedicated security services

3. Asset Management: Provisions for managing and maintaining facility assets, including inventory and maintenance schedules

4. Emergency Response: Procedures for handling emergencies and crisis situations in the facility

5. Technology and Systems: Requirements for facility management systems, software, and technology infrastructure

Suggested Schedules

1. Schedule 1 - Schedule of Services: Detailed breakdown of all facilities management services to be provided

2. Schedule 2 - Price Schedule: Detailed pricing breakdown and rate card for all services

3. Schedule 3 - Performance Metrics: Detailed KPIs and measurement criteria for service evaluation

4. Schedule 4 - Site Plans: Facility layouts and relevant technical drawings of the premises

5. Schedule 5 - Staff Requirements: Staffing levels, qualifications, and training requirements for service delivery

6. Schedule 6 - Equipment Schedule: List of equipment to be used/maintained in providing the services

7. Schedule 7 - Reporting Templates: Standard formats for required reports and documentation

8. Schedule 8 - Emergency Procedures: Detailed emergency response protocols and procedures

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions





































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Industries

Building Maintenance and Strata Management Act (BMSMA): Primary legislation governing the maintenance and management of strata-titled properties and common property in Singapore

Building Control Act: Regulates building works and standards of construction to ensure building safety and accessibility

Workplace Safety and Health Act: Establishes standards for workplace safety, health protection, and risk management in facility operations

Environmental Protection and Management Act: Controls environmental pollution and sets requirements for environmental protection in facility operations

Fire Safety Act: Stipulates fire safety requirements and standards for buildings and facilities

Employment Act: Main labor law governing employment terms and conditions for facility management staff

Work Injury Compensation Act: Provides framework for compensation in case of workplace injuries to facility management workers

Foreign Workers Employment Act: Regulates employment of foreign workers in facility management services

BCA Licensing Requirements: Building and Construction Authority licensing framework for facility management service providers

Security Agencies Licensing: Regulatory requirements for security services provision within facilities management

NEA Cleaning Business License: National Environment Agency licensing requirements for cleaning services

Environmental Public Health Act: Regulates public health standards and cleanliness requirements in facility management

Sewerage and Drainage Act: Controls requirements for sewerage and drainage systems maintenance in facilities

Contract Law: Common law principles governing contract formation and enforcement in Singapore

Unfair Contract Terms Act: Regulates unfair terms in contracts and protects against unreasonable contract provisions

Personal Data Protection Act (PDPA): Governs collection, use, and disclosure of personal data in facility management operations

Singapore Standard SS 577:2012: National standard specifying performance requirements for facility management

ISO 41001:2018: International standard for facility management systems and best practices

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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