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Employee Credit Card Agreement Template for United States

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Key Requirements PROMPT example:

Employee Credit Card Agreement

"I need an Employee Credit Card Agreement for our tech startup of 50 employees, with specific focus on international travel expenses and clear guidelines for software/technology purchases, with a maximum card limit of $5,000 per month."

Document background
The Employee Credit Card Agreement is essential for organizations that provide corporate credit cards to their employees. This document, designed for use in the United States, establishes clear guidelines for card usage while protecting both the employer and employee. It addresses crucial aspects such as spending authorizations, expense reporting requirements, and liability provisions, while ensuring compliance with federal credit regulations and state employment laws. The agreement helps prevent misuse, establishes clear accountability, and streamlines expense management processes.
Suggested Sections

1. Parties: Identifies the employer/company and the employee who will be issued the credit card

2. Background: Explains the purpose of issuing corporate credit cards and the general context

3. Definitions: Defines key terms used throughout the agreement including 'Authorized Use', 'Business Expenses', 'Credit Limit'

4. Card Issuance and Ownership: Establishes that the card remains company property and terms of issuance

5. Authorized Use: Defines permitted uses of the credit card and spending restrictions

6. Employee Responsibilities: Details obligations regarding expense reporting, documentation, and card security

7. Prohibited Uses: Explicitly states unauthorized uses and restricted transactions

8. Termination: Conditions for card cancellation and return requirements

Optional Sections

1. International Use: Additional terms and conditions for using the card outside the country

2. Rewards Program: Terms regarding any card rewards or points programs and their administration

3. Department-Specific Policies: Special rules and spending limits for specific departments or roles

Suggested Schedules

1. Schedule A - Expense Reporting Procedures: Detailed procedures for submitting expense reports and required documentation

2. Schedule B - Spending Limits Table: Breakdown of spending limits by category and timeframe

3. Schedule C - Authorized Merchant Categories: List of approved merchant categories for card use

4. Schedule D - Card User Manual: Technical instructions for card use and expense reporting systems

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Industries

Truth in Lending Act (TILA): Federal law that requires clear disclosure of credit terms and costs to protect consumers in credit transactions

Fair Credit Reporting Act (FCRA): Federal law governing the collection, dissemination, and use of consumer credit information

Equal Credit Opportunity Act (ECOA): Federal law prohibiting discrimination in credit transactions based on various protected characteristics

Credit CARD Act of 2009: Federal legislation providing consumer protections for credit card holders, including restrictions on fees and rate increases

State Credit Card Regulations: Varying state-specific laws governing credit card issuance, terms, and enforcement

Fair Labor Standards Act (FLSA): Federal law governing wage deductions and employment standards that may affect credit card payment responsibilities

Sarbanes-Oxley Act: Federal law requiring strict internal controls and financial reporting standards for public companies

PCI DSS Compliance: Payment Card Industry Data Security Standards governing the security of credit card data and transactions

State Data Breach Laws: State-specific requirements for protecting personal information and responding to data breaches

State Wage and Hour Laws: State-specific regulations regarding wage deductions and payment obligations related to employee credit cards

IRS Regulations: Federal tax guidelines regarding business expenses and corporate credit card use

CFPB Regulations: Consumer Financial Protection Bureau rules governing credit card practices and consumer protections

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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