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Employee Credit Card Agreement Template for Malaysia

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Key Requirements PROMPT example:

Employee Credit Card Agreement

"I need an Employee Credit Card Agreement for a Malaysian technology company with 200 employees, including specific provisions for international transactions and a strict monthly spending limit of RM10,000 per employee."

Document background
The Employee Credit Card Agreement is essential for organizations in Malaysia that provide corporate credit cards to their employees for business-related expenses. This document is designed to comply with Malaysian banking regulations, the Financial Services Act 2013, and relevant employment laws. It becomes necessary when companies want to streamline their expense management process while maintaining control and compliance. The agreement typically includes comprehensive details about card usage, spending limits, reporting requirements, and liability arrangements. It helps prevent misuse of corporate funds while providing employees with a convenient payment method for business expenses. The document should be reviewed by legal and finance departments to ensure compliance with current Malaysian regulations and company policies.
Suggested Sections

1. Parties: Identifies the employer (company) and employee who are entering into the agreement

2. Background: Explains the context of providing a corporate credit card to the employee

3. Definitions: Defines key terms used throughout the agreement

4. Card Issuance and Purpose: Specifies the credit card details and its intended business use

5. Authorized Use: Defines permitted uses of the credit card for business purposes

6. Prohibited Uses: Clearly outlines unauthorized uses and restricted transactions

7. Credit Limit: Specifies the credit limit and any spending restrictions

8. Employee Responsibilities: Details the employee's obligations regarding card use, security, and expense reporting

9. Payment and Reimbursement: Outlines the process for payment, reimbursement, and handling of unauthorized charges

10. Record Keeping and Reporting: Specifies requirements for maintaining receipts and submitting expense reports

11. Lost or Stolen Cards: Procedures for reporting and handling lost or stolen cards

12. Termination: Conditions and procedures for terminating card privileges and final settlement

13. Governing Law: Specifies that Malaysian law governs the agreement

Optional Sections

1. International Usage: Include when employees are permitted to use the card internationally

2. Cash Advances: Include if cash advances are permitted, specifying limits and conditions

3. Rewards Program: Include if there's a corporate rewards program and how points/benefits are allocated

4. Multiple Cards: Include if employee may be issued multiple cards or supplementary cards

5. Department-Specific Policies: Include if different departments have different usage policies or limits

6. Special Approval Procedures: Include if certain purchases require prior approval

7. Corporate Travel Policy Integration: Include if the card is specifically tied to corporate travel policies

Suggested Schedules

1. Schedule 1: Spending Limits: Detailed breakdown of spending limits by category and time period

2. Schedule 2: Expense Report Templates: Standard forms and templates for expense reporting

3. Schedule 3: Authorized Merchant Categories: List of merchant category codes (MCCs) that are permitted

4. Appendix A: Card User Guide: Practical guidelines and procedures for day-to-day card use

5. Appendix B: Contact Information: Important contact details for card services, reporting, and support

6. Appendix C: Acknowledgment Form: Form for employee to acknowledge receipt and understanding of the agreement

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions






































Clauses

























Relevant Industries

Financial Services

Professional Services

Manufacturing

Technology

Retail

Healthcare

Education

Construction

Hospitality

Logistics

Energy

Telecommunications

Real Estate

Mining

Agriculture

Relevant Teams

Finance

Human Resources

Legal

Compliance

Procurement

Accounts Payable

Treasury

Risk Management

Corporate Services

Administration

Sales

Business Development

Relevant Roles

Chief Financial Officer

Finance Director

HR Director

Compliance Officer

Legal Counsel

Financial Controller

Accounts Payable Manager

Treasury Manager

Risk Manager

Corporate Services Manager

Procurement Manager

Travel Manager

Sales Director

Business Development Manager

Department Head

Regional Manager

Executive Assistant

Office Manager

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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