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Employee Credit Card Agreement
"I need an Employee Credit Card Agreement for a Malaysian technology company with 200 employees, including specific provisions for international transactions and a strict monthly spending limit of RM10,000 per employee."
1. Parties: Identifies the employer (company) and employee who are entering into the agreement
2. Background: Explains the context of providing a corporate credit card to the employee
3. Definitions: Defines key terms used throughout the agreement
4. Card Issuance and Purpose: Specifies the credit card details and its intended business use
5. Authorized Use: Defines permitted uses of the credit card for business purposes
6. Prohibited Uses: Clearly outlines unauthorized uses and restricted transactions
7. Credit Limit: Specifies the credit limit and any spending restrictions
8. Employee Responsibilities: Details the employee's obligations regarding card use, security, and expense reporting
9. Payment and Reimbursement: Outlines the process for payment, reimbursement, and handling of unauthorized charges
10. Record Keeping and Reporting: Specifies requirements for maintaining receipts and submitting expense reports
11. Lost or Stolen Cards: Procedures for reporting and handling lost or stolen cards
12. Termination: Conditions and procedures for terminating card privileges and final settlement
13. Governing Law: Specifies that Malaysian law governs the agreement
1. International Usage: Include when employees are permitted to use the card internationally
2. Cash Advances: Include if cash advances are permitted, specifying limits and conditions
3. Rewards Program: Include if there's a corporate rewards program and how points/benefits are allocated
4. Multiple Cards: Include if employee may be issued multiple cards or supplementary cards
5. Department-Specific Policies: Include if different departments have different usage policies or limits
6. Special Approval Procedures: Include if certain purchases require prior approval
7. Corporate Travel Policy Integration: Include if the card is specifically tied to corporate travel policies
1. Schedule 1: Spending Limits: Detailed breakdown of spending limits by category and time period
2. Schedule 2: Expense Report Templates: Standard forms and templates for expense reporting
3. Schedule 3: Authorized Merchant Categories: List of merchant category codes (MCCs) that are permitted
4. Appendix A: Card User Guide: Practical guidelines and procedures for day-to-day card use
5. Appendix B: Contact Information: Important contact details for card services, reporting, and support
6. Appendix C: Acknowledgment Form: Form for employee to acknowledge receipt and understanding of the agreement
Authors
Financial Services
Professional Services
Manufacturing
Technology
Retail
Healthcare
Education
Construction
Hospitality
Logistics
Energy
Telecommunications
Real Estate
Mining
Agriculture
Finance
Human Resources
Legal
Compliance
Procurement
Accounts Payable
Treasury
Risk Management
Corporate Services
Administration
Sales
Business Development
Chief Financial Officer
Finance Director
HR Director
Compliance Officer
Legal Counsel
Financial Controller
Accounts Payable Manager
Treasury Manager
Risk Manager
Corporate Services Manager
Procurement Manager
Travel Manager
Sales Director
Business Development Manager
Department Head
Regional Manager
Executive Assistant
Office Manager
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