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Billing Agreement for the United States

Billing Agreement Template for United States

A Billing Agreement is a legally binding document that establishes the terms and conditions for payment arrangements between parties in the United States. It outlines payment schedules, methods, late payment penalties, and dispute resolution procedures. The agreement ensures compliance with federal regulations including the Truth in Lending Act and Fair Credit Billing Act, while providing clear documentation of payment obligations and protecting both parties' interests.

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What is a Billing Agreement?

A Billing Agreement is essential when establishing formal payment arrangements between service providers and customers in the United States. This document is particularly crucial for recurring payments, subscription services, or installment plans. The agreement includes specific details about payment terms, schedules, methods of payment, and procedures for handling disputes or late payments. It ensures compliance with U.S. federal and state regulations while protecting both parties' interests through clear documentation of their financial obligations and rights.

What sections should be included in a Billing Agreement?

1. Parties: Identifies and defines the parties to the agreement

2. Background: Explains context and purpose of the billing arrangement

3. Definitions: Defines key terms used throughout the agreement including payment terms, billing cycle, and other relevant terminology

4. Payment Terms: Details payment amounts, frequency, methods of payment, and processing timeframes

5. Billing Procedures: Outlines the billing process, invoice requirements, and timeline for billing cycles

6. Term and Termination: Specifies agreement duration, renewal terms, and conditions for termination

What sections are optional to include in a Billing Agreement?

1. Late Payment Terms: Details penalties, interest charges, and procedures for handling late payments

2. Dispute Resolution: Procedures for handling billing disputes and resolution mechanisms

3. Data Protection: Provisions for handling sensitive payment information and compliance with privacy laws

What schedules should be included in a Billing Agreement?

1. Fee Schedule: Detailed breakdown of all applicable fees, charges, and payment amounts

2. Payment Schedule: Timeline of payment dates, amounts, and frequency of payments

3. Service Level Agreement: Details of service standards and performance metrics related to billing services

4. Authorization Forms: Standard forms for payment authorization and direct debit mandates

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

United States

Publisher

Ƶ

Document Type

Agreement Contract

Cost

Free to use
Clauses


























Industries

Truth in Lending Act (TILA): Federal law that requires clear disclosure of lending terms and costs in billing agreements

Fair Credit Billing Act (FCBA): Federal law that protects consumers from unfair billing practices and provides dispute resolution procedures

Electronic Funds Transfer Act (EFTA): Establishes rights, liabilities, and responsibilities of participants in electronic fund transfer systems

Uniform Commercial Code (UCC) Article 4A: Governs fund transfers and provides framework for commercial transactions including billing processes

E-SIGN Act: Federal law ensuring legal validity of electronic signatures and records in billing agreements

Fair Debt Collection Practices Act (FDCPA): Regulates debt collection practices and protects consumers from abusive collection methods

CFPB Regulations: Consumer Financial Protection Bureau guidelines governing billing practices and consumer protection

FTC Regulations: Federal Trade Commission rules protecting consumers from unfair or deceptive billing practices

State Consumer Protection Laws: State-specific regulations protecting consumers in billing and payment transactions

State Electronic Transaction Laws: State-level regulations governing electronic transactions and digital billing processes

Gramm-Leach-Bliley Act: Federal law requiring financial institutions to explain information-sharing practices and protect sensitive data

PCI DSS: Payment Card Industry Data Security Standard requirements for organizations handling credit card information

HIPAA: Healthcare Insurance Portability and Accountability Act regulations for medical billing practices

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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