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Billing Agreement for Philippines

Billing Agreement Template for Philippines

A comprehensive legal document governed by Philippine law that establishes the terms and conditions for billing arrangements between parties. It details payment obligations, billing procedures, payment terms, dispute resolution mechanisms, and compliance with local regulations including the E-Commerce Act and Consumer Protection laws. The agreement ensures clarity in financial transactions while incorporating specific requirements under Philippine jurisdiction, such as documentary stamp tax considerations and Central Bank regulations for electronic payments.

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What is a Billing Agreement?

The Billing Agreement serves as a crucial document in Philippine business transactions, establishing clear terms for recurring financial obligations between parties. This agreement is essential when there is a need for structured, regular billing arrangements, whether for services, products, or recurring transactions. It must comply with Philippine legislation, including the Civil Code, E-Commerce Act, and Consumer Protection laws, while addressing specific requirements such as documentary stamp tax and electronic payment regulations set by the Bangko Sentral ng Pilipinas. The Billing Agreement typically includes detailed payment terms, invoice requirements, dispute resolution procedures, and necessary safeguards for both parties, making it particularly important for businesses with regular billing cycles or subscription-based services.

What sections should be included in a Billing Agreement?

1. Parties: Identification and details of the service provider and customer, including complete legal names, addresses, and registration details

2. Background: Context of the billing relationship and brief description of the services or products being billed

3. Definitions: Key terms used throughout the agreement, including billing-specific terminology

4. Billing Terms: Core billing arrangements including rates, frequency, and payment schedules

5. Payment Methods: Accepted payment methods and processing procedures

6. Invoice Requirements: Format, content, and delivery method of invoices

7. Payment Terms: Due dates, grace periods, and late payment consequences

8. Taxes and Charges: Treatment of applicable taxes, fees, and additional charges

9. Dispute Resolution: Process for handling billing disputes and discrepancies

10. Term and Termination: Duration of the agreement and conditions for termination

11. Confidentiality: Protection of sensitive billing and financial information

12. Governing Law: Specification of Philippine law governance and jurisdiction

What sections are optional to include in a Billing Agreement?

1. Electronic Billing Consent: Required when implementing electronic billing systems, outlining the terms of electronic invoice delivery and payment

2. Credit Terms: Include when credit facilities are being extended to the customer

3. Security Deposit: Include when requiring an advance deposit or security payment

4. Service Level Agreement: Include when billing is tied to specific service performance levels

5. Currency and Exchange Rates: Required for international billing arrangements with foreign currency considerations

6. Group Billing: Include when multiple entities or accounts are being billed under one agreement

7. Audit Rights: Include for complex billing arrangements requiring periodic audits

8. Force Majeure: Include when needed to address billing implications during extraordinary circumstances

What schedules should be included in a Billing Agreement?

1. Schedule A - Rate Card: Detailed breakdown of all rates, fees, and charges applicable under the agreement

2. Schedule B - Billing Specifications: Technical details of billing processes, including file formats and transmission protocols

3. Schedule C - Service Details: Detailed description of services or products being billed

4. Schedule D - Contact Information: List of key contacts for billing, technical, and administrative matters

5. Appendix 1 - Invoice Template: Sample invoice format showing required fields and layout

6. Appendix 2 - Payment Processing Procedures: Detailed steps for payment processing and reconciliation

7. Appendix 3 - Dispute Resolution Procedures: Detailed procedures for handling billing disputes

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Philippines

Publisher

Ƶ

Document Type

Agreement Contract

Cost

Free to use
Relevant legal definitions










Clauses







































Relevant Industries

Utilities

Telecommunications

Professional Services

Information Technology

Financial Services

Healthcare

Manufacturing

Retail

Education

Real Estate

Consulting

Managed Services

Software as a Service

Infrastructure Services

Relevant Teams

Finance

Legal

Compliance

Operations

Customer Service

Credit Control

Treasury

Revenue Assurance

Collections

Account Management

Business Development

Risk Management

Relevant Roles

Finance Manager

Billing Coordinator

Accounts Receivable Manager

Legal Counsel

Compliance Officer

Contract Administrator

Financial Controller

Credit Manager

Treasury Manager

Operations Manager

Customer Service Manager

Revenue Assurance Manager

Collections Specialist

Account Manager

Business Development Manager

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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