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Billing Agreement for the Netherlands

Billing Agreement Template for Netherlands

A comprehensive legal document governed by Dutch law that establishes and regulates the billing relationship between parties, typically a service provider and a customer. The agreement details payment terms, billing procedures, invoice requirements, and payment collection methods while ensuring compliance with Dutch Civil Code requirements and EU regulations. It includes provisions for payment schedules, late payment consequences, dispute resolution procedures, and may incorporate electronic billing and direct debit arrangements. The document ensures clarity in financial obligations while maintaining compliance with Dutch financial regulations and data protection requirements.

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What is a Billing Agreement?

The Billing Agreement serves as a foundational document for establishing and managing financial relationships between parties under Dutch law. It is typically used when regular payment obligations need to be formalized, such as in ongoing service relationships, subscription-based services, or recurring payment arrangements. The agreement includes essential elements required by Dutch legislation, including payment terms, invoice requirements, and dispute resolution procedures. This document is particularly relevant in today's digital economy where automated billing and electronic payment systems are common. The Billing Agreement ensures compliance with Dutch Civil Code requirements, EU payment services regulations, and data protection laws, while providing a clear framework for managing payment obligations and handling potential disputes.

What sections should be included in a Billing Agreement?

1. Parties: Identification of the billing party and the customer, including full legal names, addresses, and registration details

2. Background: Brief context of the billing relationship and reference to any master agreements or services being billed

3. Definitions: Key terms used throughout the agreement, including payment terms, billing cycles, and service-related definitions

4. Billing Terms: Core payment obligations, including amounts, frequency, and payment methods

5. Payment Schedule: Detailed timeline for payments, including billing cycles and due dates

6. Invoice Requirements: Format, content, and delivery method of invoices

7. Late Payment Consequences: Interest charges, penalties, and procedures for handling late payments

8. Term and Termination: Duration of the agreement and conditions for termination

9. Dispute Resolution: Process for handling billing disputes and corrections

10. Governing Law and Jurisdiction: Confirmation of Dutch law application and jurisdiction

What sections are optional to include in a Billing Agreement?

1. Electronic Billing Consent: Required when implementing electronic invoicing, detailing the electronic billing process and requirements

2. Direct Debit Authorization: Include when automatic payment collection is part of the arrangement

3. Third-Party Payment Processors: Required when using external payment processing services

4. Currency and Exchange Rates: Include for international billing arrangements involving multiple currencies

5. Tax Provisions: Detailed tax handling procedures when complex tax situations apply

6. Service Level Agreements: Include when billing is tied to specific service performance levels

7. Data Protection: Detailed GDPR compliance section when extensive personal data processing is involved

8. Force Majeure: Include when needed to address circumstances affecting billing capabilities

What schedules should be included in a Billing Agreement?

1. Schedule 1 - Fee Schedule: Detailed breakdown of all fees, charges, and payment amounts

2. Schedule 2 - Payment Methods: List of accepted payment methods and associated procedures

3. Schedule 3 - Invoice Template: Sample invoice format and required information fields

4. Appendix A - Contact Details: List of key contacts for billing, disputes, and administrative matters

5. Appendix B - Direct Debit Mandate: Standard direct debit authorization form when applicable

6. Appendix C - Service Specifications: Details of services being billed, if reference to specific services is needed

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Netherlands

Publisher

Ƶ

Document Type

Service Agreement

Cost

Free to use
Relevant legal definitions



































Clauses






























Relevant Industries

Information Technology

Telecommunications

Professional Services

Utilities

Financial Services

Healthcare

Manufacturing

Retail

Software as a Service

Consulting

Energy

Education

Logistics

Real Estate

Relevant Teams

Finance

Legal

Accounts Receivable

Treasury

Operations

Commercial

Compliance

Credit Control

Revenue Management

Customer Service

Business Development

Relevant Roles

Finance Manager

Accounts Receivable Manager

Billing Coordinator

Legal Counsel

Contract Manager

Financial Controller

Treasury Manager

Credit Control Manager

Revenue Manager

Commercial Director

Operations Manager

Account Manager

Compliance Officer

Chief Financial Officer

Business Development Manager

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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