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Job Refusal Letter Template for Singapore

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Key Requirements PROMPT example:

Job Refusal Letter

"Need a Job Refusal Letter for a software developer candidate who reached the final interview stage but didn't meet our technical requirements; we want to keep their details for future junior positions and maintain a professional relationship."

Document background
A Job Refusal Letter is essential in professional recruitment processes in Singapore, where clear communication and documentation of hiring decisions are required under various employment guidelines. This document should be used when an organization has decided not to proceed with a candidate's application after any stage of the recruitment process. The letter must adhere to Singapore's Fair Consideration Framework, TAFEP guidelines, and PDPA requirements. It typically includes the position details, a courteous rejection, and may include constructive feedback or information about future opportunities. The document helps maintain professional relationships and protects organizations from potential legal challenges regarding their hiring practices.
Suggested Sections

1. Recipient Details: Full name and address of the candidate

2. Position Reference: Clear reference to the position applied for and when the application was received

3. Appreciation Statement: Thank the candidate for their interest and time

4. Rejection Statement: Clear but polite statement that the application was unsuccessful

5. Professional Closure: Formal closing and signature block

Optional Sections

1. Feedback: Brief, constructive feedback if appropriate and requested by the candidate

2. Future Opportunities: Statement about keeping their details for future positions if the candidate showed promise

3. Alternative Positions: Information about other open positions that might be suitable for the candidate

Suggested Schedules
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Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions









Clauses








Industries

Employment Act (Chapter 91): Primary legislation governing employment relationships in Singapore, providing context for fair employment practices and hiring processes

Tripartite Guidelines on Fair Employment Practices (TGFEP): Non-legislative guidelines that outline requirements for non-discriminatory hiring practices and fair consideration of candidates

Personal Data Protection Act (PDPA): Legislation governing the handling, retention, and disposal of candidate's personal information and privacy considerations in communications

Employment Fair Consideration Framework (FCF): Framework establishing guidelines for fair consideration of all job applicants and requirements for transparent hiring practices

Anti-discrimination provisions: Various legislative provisions including Retirement and Re-employment Act, Fair Consideration Framework, and Article 12 of Singapore Constitution ensuring equality before the law

TAFEP Guidelines: Tripartite Alliance for Fair and Progressive Employment Practices guidelines establishing best practices for job application processes and professional communication standards

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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