The Job Refusal Letter is a crucial document in the U.S. hiring process, used when an organization needs to formally communicate a negative hiring decision to job applicants. It serves multiple purposes: providing closure to candidates, maintaining professional relationships, and creating a documented record of the hiring decision. The letter must be carefully crafted to comply with federal and state employment laws, including anti-discrimination regulations. It typically includes appreciation for the candidate's interest, a clear but tactful rejection, and sometimes information about future opportunities.
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1. Recipient Information: Full name and address of the candidate
2. Appreciation: Thank the candidate for their time and interest in the position and company
3. Decision Statement: Clear but tactful communication of the rejection decision
4. Position Reference: Specific reference to the position applied for and when the application was made
1. Feedback: Generic constructive feedback about the application or interview process, if appropriate and legally safe to provide
2. Future Opportunities: Invitation to apply for future positions if the candidate was considered strong
3. Alternative Positions: Information about other current openings that might be suitable for the candidate
1. No Schedules Required: Job refusal letters are typically standalone documents that do not require any schedules or appendices
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