The Job Termination Letter is a crucial document in Saudi Arabian employment law, used to formally document the end of an employment relationship. It serves multiple purposes: legal compliance, clear communication, and documentation of the termination terms. The letter must adhere to strict requirements under Saudi Labor Law and MHRSD regulations, including proper notice periods, calculation of end of service benefits, and specific grounds for termination. It should be used whenever an employment relationship is being terminated, whether through mutual agreement, performance issues, redundancy, or other legitimate reasons. The document typically includes details about final settlements, company property return, confidentiality obligations, and other relevant termination terms. Its format and content may vary depending on the termination circumstances, but it must always maintain compliance with local employment laws and regulations.
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1. Letter Header: Company letterhead, date, reference number, and formal addressing of the employee with their full name and employee ID
2. Subject Line: Clear indication that this is a termination letter
3. Opening Statement: Direct statement of employment termination with reference to the employment contract
4. Termination Details: Specific details including last working day and notice period in compliance with Saudi Labor Law
5. Reason for Termination: Clear and legally compliant explanation for the termination decision
6. Final Settlement Information: Details of final salary, end of service benefits, and other entitlements as per Saudi Labor Law
7. Company Property Return: List of company assets to be returned and process for return
8. Confidentiality Reminder: Reminder of ongoing confidentiality obligations
9. Closing Statement: Professional closure including acknowledgment of service and future reference provision
10. Signature Block: Space for authorized signatory and employee acknowledgment
1. Garden Leave Provisions: Include when employee is being placed on garden leave during notice period
2. Non-Compete Reminder: Include when employment contract contains non-compete clauses
3. Transition Plan: Include when employee needs to handle knowledge transfer before departure
4. Settlement Agreement Reference: Include when termination is part of a mutual settlement agreement
5. Performance History Summary: Include in cases of performance-based termination
6. Grievance Procedure: Include when termination might be contested
7. Rehire Eligibility: Include statement about future employment eligibility when relevant
1. Final Settlement Calculation: Detailed breakdown of final payment including salary, end of service benefits, and other entitlements
2. Company Property Checklist: Itemized list of company assets to be returned
3. Exit Clearance Form: Standard form for departmental clearances
4. Benefits Continuation Notice: Details about post-employment benefits if applicable
5. Reference Letter Format: Standard format for future reference requests
6. Handover Document Template: Template for documenting handover of responsibilities
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Banking & Finance
Technology
Manufacturing
Retail
Healthcare
Construction
Education
Oil & Gas
Telecommunications
Professional Services
Hospitality
Transportation & Logistics
Real Estate
Media & Entertainment
Public Sector
Non-Profit Organizations
Relevant Teams
Human Resources
Legal
Compliance
Administration
Operations
Management
Employee Relations
Risk Management
Corporate Services
General Counsel
Relevant Roles
HR Director
HR Manager
Legal Counsel
Compliance Officer
Department Manager
Line Manager
CEO
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Operations Manager
Administrative Manager
Employee Relations Manager
HR Business Partner
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