The Job Termination Letter is a crucial document in Philippine employment law that formally communicates the end of an employment relationship. It must be drafted in strict compliance with the Labor Code of the Philippines and related DOLE regulations, ensuring proper documentation of termination grounds and adherence to due process requirements. This document is used when employment needs to be terminated for just or authorized causes, requiring clear articulation of the reason for termination, notice period, final pay computation, and separation benefits. The letter serves as official documentation of the termination process and protects both employer and employee interests by clearly stating all terms and conditions of the separation.
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1. Letter Header: Company letterhead, date, and formal addressing to the employee including their full name and position
2. Subject Line: Clear indication that this is a notice of employment termination
3. Opening Statement: Reference to prior communications, warnings, or circumstances leading to termination
4. Cause for Termination: Clear statement of the specific grounds for termination, citing relevant provisions of the Labor Code
5. Notice Period: Specification of the notice period or effective date of termination
6. Final Pay and Benefits: Details of final salary, separation pay, and other benefits due
7. Company Property: Instructions regarding the return of company property and clearance procedures
8. Certificate of Employment: Information about the provision of employment certificates and other documentation
9. Closing Statement: Professional closing with contact information for questions or concerns
1. Performance History: Include when termination is due to poor performance, listing specific incidents and previous warnings
2. Severance Package: Include when offering additional benefits beyond statutory requirements
3. Non-Compete Reminder: Include when employee is bound by existing non-compete or confidentiality agreements
4. Transition Plan: Include when employee needs to handle knowledge transfer or project handover
5. Appeal Process: Include when company policy allows for appeals of termination decision
6. Release Agreement: Include when offering additional benefits in exchange for releasing claims
7. References Policy: Include when specifying company policy on providing references
1. Final Pay Computation: Detailed breakdown of final salary, benefits, deductions, and separation pay
2. Clearance Checklist: List of items and procedures to be completed before final clearance
3. Supporting Documentation: Copies of relevant warning letters, performance reviews, or incident reports
4. Benefits Summary: Details of continuing benefits, conversion rights, or benefit termination dates
Relevant legal definitions
Clauses
Relevant Industries
Banking and Finance
Information Technology
Manufacturing
Retail
Healthcare
Education
Construction
Business Process Outsourcing
Hospitality
Telecommunications
Professional Services
Transportation and Logistics
Energy and Utilities
Agriculture
Mining
Real Estate
Media and Entertainment
Relevant Teams
Human Resources
Legal
Compliance
Employee Relations
Corporate Services
Operations
Administration
Executive Leadership
Relevant Roles
HR Manager
HR Director
Legal Counsel
HR Business Partner
Employee Relations Manager
HR Operations Manager
Department Manager
Chief Human Resources Officer
Compliance Officer
Legal Manager
HR Administrator
HR Specialist
Department Head
Line Manager
General Manager
Country Manager
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