The Job Termination Letter is a crucial document used when ending an employment relationship in Canada, whether the termination is with or without cause. It must comply with the requirements set forth in the Canada Labour Code for federally regulated employers or the relevant provincial Employment Standards Act. This document serves multiple purposes: it officially notifies the employee of their employment termination, documents the terms of the separation, outlines any severance or continuation of benefits, and protects the employer by creating a clear record of the termination terms. The letter should be carefully drafted to ensure compliance with minimum notice periods, severance requirements, and other statutory obligations while maintaining professionalism and clarity. It's particularly important to consider both federal and provincial human rights legislation, employment standards, and any applicable collective agreements or employment contracts when preparing this document.
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1. Company Letterhead and Date: Official company letterhead including company name, address, and current date
2. Employee Information: Full name and address of the employee
3. Termination Statement: Clear statement of employment termination, including effective date and type of termination (with/without cause)
4. Notice Period: Details of the notice period or payment in lieu of notice
5. Final Pay Information: Breakdown of final payment including salary, vacation pay, and other entitlements
6. Company Property: Instructions regarding return of company property
7. Confidentiality Reminder: Reminder of ongoing confidentiality obligations
8. Reference Policy: Statement about company's policy regarding employment references
9. Signature Block: Space for authorized company representative's signature and title
1. Severance Package: Details of any severance payment offered beyond statutory requirements
2. Continuation of Benefits: Information about extended health benefits or insurance coverage, if applicable
3. Outplacement Services: Details of any career transition support being offered
4. Release Agreement: Reference to any separate release agreement that needs to be signed
5. Non-Competition Reminder: Reminder of any existing non-compete or non-solicitation obligations
6. Personal Items Collection: Specific arrangements for collecting personal belongings
7. Exit Interview: Information about exit interview arrangements, if applicable
1. Schedule A - Final Payment Calculation: Detailed breakdown of all final payments including salary, vacation pay, severance, and statutory entitlements
2. Schedule B - Benefits Summary: Detailed information about benefit continuation and termination dates
3. Schedule C - Company Property Checklist: List of company property to be returned
4. Appendix 1 - Release Agreement: If applicable, the form of release agreement to be signed by the employee
Relevant legal definitions
Clauses
Relevant Industries
Banking and Finance
Technology
Manufacturing
Retail
Healthcare
Professional Services
Education
Construction
Transportation
Energy
Mining
Telecommunications
Hospitality
Agricultural
Non-Profit
Government Services
Media and Entertainment
Relevant Teams
Human Resources
Legal
Operations
Executive Leadership
People Operations
Employee Relations
Talent Management
Compliance
Administration
Relevant Roles
Human Resources Director
HR Manager
Chief Human Resources Officer
Employment Lawyer
Legal Counsel
HR Business Partner
HR Specialist
Operations Manager
Department Manager
Chief Executive Officer
Chief Operating Officer
General Manager
Regional Manager
Business Unit Head
Managing Director
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