��������Ƶ

An Incident and Non-Conformance Management Form helps organizations track and respond to workplace problems, accidents, and quality issues in line with Saudi labor safety regulations. It's a standardized way to document everything from minor workplace incidents to serious safety breaches, ensuring proper investigation and corrective actions.

Used extensively across Saudi industrial and commercial sectors, this form aligns with both OHSAS 18001 safety standards and the Kingdom's Ministry of Labor requirements. It creates a clear record of what happened, who was involved, what actions were taken, and how similar issues can be prevented - making it essential for maintaining compliance and improving workplace safety practices.

Use an Incident and Non-Conformance Management Form immediately after any workplace accident, safety breach, or quality deviation occurs in your Saudi organization. This includes equipment malfunctions, near-miss incidents, violations of safety protocols, or any situation that doesn't meet established operational standards.

The form becomes especially crucial when dealing with incidents that require reporting to Saudi labor authorities or could affect your organization's compliance with Ministry of Labor regulations. Fill it out for events ranging from minor workplace injuries to major safety violations, chemical spills, or situations that might lead to regulatory investigations. Quick documentation helps protect your organization and supports continuous improvement efforts.

• Basic Incident Report: Covers essential details of workplace accidents, injuries, or near-misses, meeting minimum Saudi labor law requirements
• Quality Non-Conformance Form: Focuses on product or service quality issues, especially useful in manufacturing and ISO-certified facilities
• Environmental Incident Report: Specialized for environmental breaches, chemical spills, or waste management issues under Saudi environmental regulations
• Health & Safety Non-Conformance: Details OHSAS compliance issues and safety protocol violations in high-risk industrial settings
• Corrective Action Form: Emphasizes remedial measures and prevention plans, commonly used in conjunction with other incident reports

• Safety Officers: Initiate and oversee the form completion process, ensure proper documentation of incidents, and maintain compliance records
• Department Managers: Review incidents within their areas, validate details, and implement corrective actions
• HR Departments: Process forms for employee-related incidents, coordinate with Saudi labor authorities, and maintain personnel safety records
• Quality Control Teams: Document and track non-conformance issues, especially in manufacturing or service delivery settings
• External Auditors: Review completed forms during safety audits, ISO certifications, or regulatory compliance checks

• Incident Details: Gather precise date, time, location, and description of the incident or non-conformance
• Personnel Information: Document names and roles of all involved parties, witnesses, and responding staff
• Evidence Collection: Take photos, gather relevant documents, and secure any physical evidence
• Risk Assessment: Evaluate the severity level according to Saudi safety standards and potential impact
• Initial Response: Record immediate actions taken, including first aid or emergency measures
• Corrective Planning: Outline specific steps to prevent recurrence and meet Ministry of Labor requirements

• Incident Identification: Unique reference number, date, time, and location details compliant with Saudi documentation standards
• Classification Section: Clear categorization of incident type according to Ministry of Labor guidelines
• Witness Statements: Formal declarations from witnesses, including their contact information and signatures
• Root Cause Analysis: Detailed investigation findings and contributing factors as per OHSAS requirements
• Corrective Actions: Specific remedial steps with implementation timelines and responsible parties
• Authorization Block: Designated spaces for required signatures from safety officers and department heads

The Incident and Non-Conformance Management Form is often confused with the Incident and Non-Conformance Management Policy, but they serve distinct purposes in Saudi organizations. While both deal with workplace incidents, their roles and applications differ significantly.

• Scope and Purpose: The Form documents specific incidents as they occur, while the Policy outlines the overall framework and procedures for handling such incidents
• Usage Timeline: Forms are completed immediately after incidents occur, while the Policy remains a standing document that guides incident management processes
• Legal Status: The Form serves as evidence for regulatory compliance and insurance purposes, while the Policy establishes organizational standards and protocols
• Content Detail: Forms capture specific incident details, witness statements, and immediate actions, while Policies describe general procedures, responsibilities, and reporting requirements