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An Incident and Non-Conformance Management Form helps Swiss organizations track and respond to workplace issues, accidents, and quality deviations. It's a crucial tool for meeting Swiss safety regulations and ISO standards, especially in industries like manufacturing, healthcare, and financial services.

The form captures essential details about what went wrong, immediate actions taken, and steps to prevent future occurrences. Teams use it to document everything from minor process deviations to serious safety incidents, creating a clear audit trail that satisfies SUVA workplace safety requirements and cantonal reporting obligations. This systematic approach helps organizations learn from mistakes and demonstrate their commitment to continuous improvement.

Use an Incident and Non-Conformance Management Form immediately after any workplace accident, quality deviation, or process breakdown occurs. This includes equipment malfunctions, safety near-misses, regulatory violations, or quality control failures that could impact your Swiss operation's compliance with SUVA requirements or ISO standards.

Complete the form while details are fresh - ideally within 24 hours of the incident. It's especially vital for events requiring notification to cantonal authorities or insurance providers, like workplace injuries or environmental releases. Prompt documentation helps identify root causes, prevents similar incidents, and demonstrates your organization's commitment to Swiss workplace safety and quality management regulations.

• Basic Safety Incident Form: Captures workplace accidents, injuries, and near-misses, aligning with SUVA reporting requirements
• Quality Non-Conformance Report: Details product or service deviations from ISO standards, including corrective actions
• Environmental Incident Log: Tracks environmental releases, waste management issues, or regulatory violations
• Process Deviation Form: Documents departures from standard operating procedures in manufacturing or financial services
• Integrated QHSE Incident Report: Combines quality, health, safety, and environmental tracking for comprehensive management systems

• Safety Officers: Lead the incident investigation process and ensure proper documentation meets SUVA requirements
• Department Managers: Review and validate incident details, implement corrective actions, and track progress
• Quality Managers: Handle non-conformance reports and maintain ISO compliance documentation
• Affected Employees: Provide first-hand accounts and participate in incident investigations
• HR Personnel: Manage incident records and coordinate with insurance providers when needed
• Regulatory Authorities: Receive reports for serious incidents or violations requiring cantonal notification
• External Auditors: Review incident documentation during compliance and certification audits

• Incident Details: Collect date, time, location, and specific description of what occurred
• Affected Parties: Document names and roles of all individuals involved or witnessing the incident
• Initial Response: Record immediate actions taken to address the situation and prevent escalation
• Evidence Gathering: Take photos, preserve relevant documents, and collect witness statements
• Risk Assessment: Evaluate severity and potential impacts according to Swiss safety standards
• Regulatory Requirements: Check SUVA reporting thresholds and cantonal notification obligations
• Corrective Actions: Define specific steps to prevent recurrence and assign responsibilities

• Incident Identification: Unique reference number, date, time, and location details compliant with Swiss documentation standards
• Classification Section: Clear categorization of incident type according to SUVA guidelines
• Description Block: Detailed account of the incident in compliance with cantonal reporting requirements
• Risk Assessment: Evaluation matrix following Swiss workplace safety regulations
• Data Protection Statement: GDPR-aligned privacy notice for handling personal information
• Corrective Actions: Documented preventive measures meeting ISO standards
• Authorization Section: Signature blocks for all required parties with date stamps
• Review Timeline: Schedule for follow-up assessment and closure verification

While both documents address workplace incidents, an Incident and Non-Conformance Management Form differs significantly from an Incident and Non-Conformance Management Policy. The form is a tactical tool for documenting specific events, while the policy sets the overall framework for handling incidents.

• Purpose and Scope: Forms capture detailed information about individual incidents for immediate action and record-keeping. Policies outline the organization's broader approach, responsibilities, and procedures for managing incidents.
• Timing and Usage: Forms are completed right after an incident occurs, documenting specific details. Policies are established beforehand and remain relatively stable, requiring updates only when procedures change.
• Legal Function: Forms serve as evidence for regulatory compliance and insurance claims under Swiss law. Policies demonstrate the organization's systematic approach to risk management and SUVA compliance.
• Content Focus: Forms contain incident-specific data and immediate response actions. Policies outline reporting hierarchies, investigation procedures, and long-term prevention strategies.