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The Official Regret Letter is a crucial document in Qatar's professional recruitment process, used to formally communicate a negative hiring decision to job applicants. It must adhere to Qatar's Labor Law No. 14 of 2004 and related employment regulations, while reflecting local business customs and cultural sensitivities. The document typically follows a structured format that includes formal letterhead, clear identification of parties, and appropriate cultural and professional courtesies. The Official Regret Letter serves multiple purposes: it provides closure to candidates, maintains professional relationships, protects the organization legally by documenting the decision, and upholds the company's reputation through professional communication. It may be used for any position level, from entry-level to executive roles, and should be tailored accordingly while maintaining compliance with Qatari legal requirements and business practices.

1. Letterhead and Date: Official company letterhead with full contact details and date in both Gregorian and Hijri calendars

2. Recipient Information: Complete name and contact details of the recipient

3. Formal Greeting: Culturally appropriate formal greeting in both Arabic and English if applicable

4. Reference Line: Reference to the position applied for and when the application was received

5. Appreciation Statement: Expression of gratitude for the candidate's interest and time

6. Decision Communication: Clear but polite communication of the negative decision

7. Professional Closure: Formal closing statement with well-wishes

8. Signature Block: Official signature, name, and title of the sender