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Counter Offer Letter
"I need a Counter Offer Letter in response to a software development services proposal received from TechPro Solutions, where we want to modify the payment schedule and extend the project completion date to March 2025, while maintaining the original scope and pricing terms."
1. Letterhead and Date: Company letterhead, current date, and reference number if applicable
2. Recipient Details: Full name, title, and address of the recipient
3. Subject Line: Clear reference to the original offer and its date
4. Acknowledgment: Polite acknowledgment of the original offer
5. Counter Offer Statement: Clear statement that this is a counter offer, with reference to specific terms being modified
6. Modified Terms: Detailed explanation of the proposed changes to the original offer
7. Retained Terms: Confirmation of which original terms remain unchanged
8. Timeline: Validity period of the counter offer and requested response timeframe
9. Closing: Professional closing statement, signature block, and contact information
1. Rationale for Changes: Explanation of reasons for the proposed modifications, used when justification would help in acceptance
2. Meeting Request: Proposal for a meeting to discuss the counter offer, included when the changes are substantial or complex
3. Prior Negotiations Summary: Brief recap of previous discussions, included when there's a complex negotiation history
4. Conditional Clauses: Any conditions that must be met for the counter offer to be valid, used when specific prerequisites exist
1. Price Comparison Schedule: Detailed comparison of original and proposed pricing, used when price changes are involved
2. Terms Comparison Table: Side-by-side comparison of original terms and proposed modifications
3. Supporting Documentation: Any relevant documents supporting the proposed changes, such as market analyses or technical specifications
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Transportation and Logistics
Energy
Government and Public Sector
Legal
Procurement
Human Resources
Commercial
Business Development
Sales
Operations
Finance
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Executive Leadership
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Risk Management
Chief Executive Officer
Managing Director
Commercial Director
Legal Counsel
Procurement Manager
Human Resources Director
Business Development Manager
Contract Manager
Sales Director
Project Manager
Operations Manager
Finance Director
Department Head
Hiring Manager
General Manager
Chief Financial Officer
Recruitment Specialist
Chief Operating Officer
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