The Shipping Invoice is a fundamental document in Philippine commerce and international trade, governed by the country's Tariff and Customs Code and related regulations. This document is required whenever goods are transported via shipping services, whether domestically or internationally. It serves multiple purposes: as a billing document for shipping services, a tracking document for cargo movement, a customs declaration tool, and a record for tax and accounting purposes. The Shipping Invoice must comply with Philippine documentation requirements, including proper itemization of goods, accurate declaration of values, and inclusion of necessary tax information such as VAT details. It's particularly important for businesses engaged in import/export activities and must align with both local Philippine regulations and international shipping standards.
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1. Header Information: Company logo, invoice number, date, and document type identification
2. Shipper Details: Complete name, address, tax identification number, and contact information of the shipping company
3. Consignee Information: Complete name, address, and contact details of the recipient
4. Shipment Details: Origin, destination, estimated delivery date, mode of transport, and carrier information
5. Item Description: Detailed list of goods being shipped including quantity, unit price, and total amount
6. Charges Breakdown: Itemized list of all shipping charges, handling fees, and other costs
7. Payment Terms: Payment requirements, due date, and acceptable payment methods
8. Total Amount: Subtotal, applicable taxes (VAT), and final total amount
9. Declaration: Statement confirming accuracy of information and compliance with Philippine regulations
1. Insurance Details: Include when shipment is insured, specifying coverage terms and value
2. Special Handling Instructions: Include for fragile, hazardous, or temperature-sensitive goods
3. Broker Information: Include when a customs broker is involved in the shipment
4. Currency Conversion: Include for international shipments with multiple currencies
5. Discount Details: Include when any special discounts or promotions are applied
1. Packing List: Detailed inventory of shipped items including weights and dimensions
2. Customs Declaration: Required for international shipments, declaring contents and value
3. Certificate of Origin: Document certifying where the goods originated, if required
4. Insurance Certificate: Copy of insurance documentation when applicable
5. Special Permits: Copies of any required permits for restricted or regulated items
Relevant legal definitions
Clauses
Relevant Industries
Logistics and Transportation
International Trade
E-commerce
Manufacturing
Retail
Agriculture
Mining
Construction
Pharmaceuticals
Electronics
Automotive
Food and Beverage
Textiles
Chemical Industry
Relevant Teams
Logistics
Supply Chain
Operations
Finance
Accounts Payable
Shipping
Documentation
Customs Compliance
Procurement
International Trade
Transportation
Relevant Roles
Logistics Manager
Shipping Coordinator
Supply Chain Manager
Customs Compliance Officer
Export Manager
Import Coordinator
Freight Forwarding Specialist
Transportation Manager
Accounts Payable Specialist
Procurement Officer
Operations Manager
Documentation Specialist
Trade Compliance Manager
Shipping Clerk
Finance Manager
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