The Auto Invoice is a crucial document in Philippine vehicle transactions, designed to meet the stringent requirements of the Bureau of Internal Revenue (BIR) and comply with local consumer protection laws. This document is essential for both new and used vehicle sales, serving as official proof of purchase and transfer of ownership. The Auto Invoice must include specific information mandated by Philippine law, such as the seller's TIN, VAT calculations, and complete vehicle details. It is used by automotive dealers, private sellers, and corporate entities to document vehicle sales transactions, ensuring proper tax reporting and legal compliance. The document's format accommodates various transaction types, including cash purchases, financing arrangements, and fleet sales, while maintaining consistency with Philippine automotive industry standards and regulations.
Your data doesn't train Genie's AI
You keep IP ownership of your information
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
OR
Let Ƶ's market-leading legal AI identify missing terms, unusual language, compliance issues and more - in just seconds.
1. Invoice Header: Contains mandatory BIR information including TIN, invoice number, date, and business details of the seller
2. Customer Information: Complete details of the buyer including name, address, TIN (if applicable), and contact information
3. Vehicle Information: Detailed description of the vehicle including make, model, year, color, engine number, chassis number, and plate number (if applicable)
4. Price Breakdown: Itemized list of costs including base price, VAT, other taxes and fees
5. Payment Information: Payment terms, method of payment, and payment status
6. Certification: Declaration of accuracy and completeness of information
7. Authorized Signatures: Space for signatures of authorized representative and customer
1. Trade-In Details: Used when there is a trade-in vehicle involved in the transaction, including description and value of the trade-in vehicle
2. Financing Information: Required when the purchase involves bank or dealer financing, including terms and financial institution details
3. Insurance Details: When insurance is arranged through the dealer or required for financing
4. Warranty Information: For new vehicles or when extended warranty is purchased
5. Delivery Instructions: When vehicle delivery to a specific location is arranged
6. Special Discounts: When promotional offers, corporate discounts, or special pricing arrangements apply
1. Schedule A - Vehicle Specification Sheet: Detailed technical specifications and features of the vehicle
2. Schedule B - Accessories List: Itemized list of additional accessories and modifications included in the sale
3. Schedule C - Inspection Report: For used vehicles, detailing the condition and any existing damage
4. Schedule D - Payment Schedule: For installment sales, showing breakdown of payments and due dates
5. Appendix 1 - Terms and Conditions: Standard terms and conditions of sale
6. Appendix 2 - Warranty Documentation: Detailed warranty terms and coverage details
Relevant legal definitions
Clauses
Relevant Industries
Automotive
Retail
Financial Services
Insurance
Transportation
Fleet Management
Logistics
Vehicle Leasing
Relevant Teams
Sales
Finance
Accounting
Legal
Compliance
Operations
Administration
Customer Service
Documentation
Tax
Relevant Roles
Sales Manager
Finance Manager
Accounting Manager
Tax Compliance Officer
Administrative Officer
Fleet Manager
Dealer Principal
Sales Executive
Business Development Manager
Legal Counsel
Compliance Officer
Finance and Insurance Manager
Operations Manager
Document Controller
Find the exact document you need
Vat Invoice
A BIR-regulated tax document issued by VAT-registered businesses in the Philippines, recording taxable transactions and enabling input VAT claims.
Download
Repair Shop Invoice
A legally compliant Philippine repair services invoice detailing repair work, costs, and warranty information in accordance with local consumer protection laws.
Download
Purchase Invoice
A Philippine-compliant commercial document that records sales transactions and serves as both a payment demand and tax record, meeting BIR requirements.
Download
Small Business Invoice
A BIR-compliant invoice template for Philippine small businesses, incorporating all necessary tax and regulatory requirements for legal business transactions.
Download
Quotation And Invoice
A Philippine-compliant combined quotation and invoice document that meets BIR requirements for commercial transactions and tax reporting.
Download
Printable Mechanic Invoice
A Philippine-compliant mechanic invoice template for documenting automotive repairs, services, and associated costs, meeting local tax and consumer protection requirements.
Download
Invoice Packing List
A Philippine-compliant combined invoice and packing list document that details product information, payment terms, and shipping specifications for commercial transactions.
Download
Invoice For Hours Worked
A Philippine-compliant billing document detailing hours worked, rates, and payment terms for services rendered, meeting BIR requirements.
Download
Invoice For Work Completed
A Philippine-compliant invoice document that details completed work and requests payment, following BIR requirements and local tax regulations.
Download
Homestay Invoice
A legally compliant billing document for homestay services in the Philippines, detailing accommodation charges and related services in accordance with local tourism and tax regulations.
Download
Hotel Receipt Doc
A legally compliant hotel receipt document under Philippine law that records guest accommodation details, charges, and payment information.
Download
Auto Repair Bill
A Philippine-compliant billing document for automotive repair services that details services performed, parts used, and associated costs, meeting local legal and business requirements.
Download
Billing Report
A detailed financial document compliant with Philippine regulations that summarizes all billing transactions, payments, and outstanding amounts for a specified period.
Download
Car Service Receipt
A Philippine-compliant official receipt documenting automotive services rendered, including service details, costs, and vehicle information, meeting BIR requirements.
Download
Creative Invoice
A BIR-compliant invoice template for creative professionals in the Philippines, designed to document creative services, pricing, and payment terms.
Download
Construction Work Receipt
A Philippine-compliant receipt documenting completed construction work and payment, meeting BIR and construction industry requirements.
Download
Invoice Statement
A Philippine-compliant Invoice Statement that records sales or services rendered, meeting BIR requirements for commercial transactions and tax purposes.
Download
Vehicle Sale Invoice
A Philippine-compliant legal document evidencing vehicle ownership transfer, including vehicle details, party information, and transaction terms as required by LTO regulations.
Download
Editable Cash Receipt
A customizable cash receipt template that complies with Philippine BIR regulations and serves as an official record of financial transactions.
Download
Work Order Receipt
A Philippine-compliant document that formally records completed work or services, including service details, costs, and authorized signatures as required by local regulations.
Download
Dental Bill
A standardized financial document for dental services in the Philippines, detailing procedures performed and associated costs in compliance with local healthcare and tax regulations.
Download
Car Dealership Invoice
A legally compliant vehicle sales invoice document used in the Philippines, incorporating all necessary elements for tax and registration purposes.
Download
Bill For Services
A formal billing document for services rendered in the Philippines, compliant with Philippine tax and commercial regulations, used to request payment and document service delivery.
Download
Send Invoice
A formal invoice document compliant with Philippine tax and commercial regulations, used to request payment and record business transactions.
Download
Receipt For Cash Payment
A Philippine-compliant document acknowledging receipt of cash payment, meeting BIR requirements and serving as official proof of transaction.
Download
Official Receipt
A BIR-compliant Official Receipt document used in the Philippines as legal proof of financial transaction and tax compliance.
Download
Invoice Receipt
A Philippine-compliant document that serves as official proof of transaction and tax record, following BIR regulations for recording sales of goods or services.
Download
Invoice For Contractor Hours
A BIR-compliant invoice template for independent contractors in the Philippines to bill clients for hourly services rendered.
Download
Auto Invoice
A Philippine-compliant vehicle sales invoice document that records vehicle transfer details, pricing, and tax information in accordance with BIR requirements.
Download
Invoice For Sole Proprietor
A BIR-compliant invoice template for sole proprietors in the Philippines, including all required business and tax information.
Download
Invoice For Personal Services
A Philippine-compliant billing document for personal services rendered, meeting BIR requirements and local business regulations.
Download
Bill Ledger
A Philippine-compliant financial document that records and tracks all bill-related transactions, maintaining detailed chronological entries and balances.
Download
Vehicle Invoice
A legally compliant vehicle sales invoice document used in the Philippines, detailing vehicle specifications, parties involved, and transaction terms.
Download
Shipping Receipt
A Philippine-compliant shipping receipt documenting cargo acceptance and transport terms, serving as proof of shipment and chain of custody.
Download
Simple Rent Receipt
A Philippine-compliant receipt documenting rental payments between landlord and tenant, serving as official proof of transaction and potential tax documentation.
Download
Services Quotation
A formal business document governed by Philippine law that details proposed services, pricing, and terms offered by a service provider to a potential client.
Download
Sales Invoice Receipt
A Philippine-compliant sales invoice receipt that serves as official proof of sale and tax document, meeting BIR requirements.
Download
Time And Material Billing
Philippine-compliant Time and Materials Billing agreement template for charging based on actual time spent and materials used.
Download
Shipping Proforma Invoice
A preliminary commercial document for international shipments that complies with Philippine customs and trade regulations, detailing product specifications, pricing, and shipping terms.
Download
Quotation Doc
A Philippine law-compliant document detailing formal pricing and terms for products or services offered to potential buyers.
Download
ұԾ’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; ұԾ’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
.png)