The Sales Invoice Receipt is a fundamental business document required for commercial transactions in the Philippines. It is mandated by the Bureau of Internal Revenue (BIR) for documenting sales of goods or services and serves as an official record for tax purposes. This document must be issued by VAT-registered businesses for transactions exceeding certain thresholds and must contain specific elements required by Philippine tax authorities. The document includes crucial information such as the seller's and buyer's details, TIN numbers, itemized list of goods or services, pricing, tax calculations, and mandatory declarations. It plays a vital role in business record-keeping, tax compliance, and audit trails, and must be retained for a minimum period as specified by Philippine tax regulations.
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1. Invoice Header: Contains business name, address, TIN, invoice number, and date as required by Philippine tax laws
2. Customer Information: Buyer's complete name, billing/shipping address, and TIN if applicable
3. Item Details: Detailed list of goods/services, including quantity, unit price, and description
4. Computation: Subtotal, applicable taxes (VAT/percentage tax), discounts if any, and total amount
5. Payment Information: Payment terms, due date, and acceptable payment methods
6. Official Declarations: Standard BIR-required declarations including 'This invoice is valid for five (5) years from the date of ATP'
7. Authorization: Signature lines for authorized representative and space for official stamps/seals
1. Purchase Order Reference: Include when the sale is made against a specific purchase order
2. Delivery Details: Add when goods are to be delivered to a different address or have specific delivery instructions
3. Special Discounts: Include when there are trade discounts, volume discounts, or promotional offers
4. Foreign Currency Details: Add when transaction involves foreign currency, showing conversion rates and peso equivalent
5. Warranty Information: Include for sales of goods with specific warranty terms
6. Return Policy: Add when specific return or exchange terms apply to the sale
1. Detailed Item Specifications: Attached when items sold require detailed technical specifications or descriptions
2. Terms and Conditions: Standard terms and conditions of sale when they are too lengthy to include on the main invoice
3. Delivery Schedule: For multiple delivery dates or complex delivery arrangements
Relevant legal definitions
Clauses
Relevant Industries
Retail
Wholesale Trade
Manufacturing
Professional Services
Information Technology
Construction
Food and Beverage
Healthcare
Agriculture
Real Estate
Automotive
Electronics
Telecommunications
Transportation and Logistics
General Commerce
Relevant Teams
Finance
Accounting
Sales Administration
Tax Compliance
Accounts Receivable
Credit Control
Operations
Administration
Internal Audit
Revenue
Relevant Roles
Accounts Receivable Manager
Billing Specialist
Finance Manager
Tax Compliance Officer
Sales Manager
Accounting Clerk
Business Owner
Financial Controller
Bookkeeper
Auditor
Credit Controller
Sales Administrator
Finance Director
Tax Manager
Operations Manager
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