The Shipping Invoice is a fundamental document in commercial transactions under Austrian law, serving multiple purposes in the shipping and payment process. It is required whenever goods are transported from one party to another and payment is expected. The document must comply with the Austrian Value Added Tax Act (UStG) and Commercial Code (UGB), containing specific elements such as VAT numbers, tax calculations, and detailed product descriptions. Shipping Invoices are particularly important for tracking inventory, maintaining accurate financial records, and ensuring compliance with tax regulations. They are essential for both domestic and international shipments, though international shipments may require additional documentation. The document supports various business processes including accounts receivable, logistics management, and tax reporting.
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1. Invoice Header: Company details including name, address, VAT number, and commercial register information as required by Austrian law
2. Invoice Details: Invoice number, date, and payment terms
3. Customer Information: Full name and address of the recipient, including VAT number if applicable
4. Shipping Information: Origin, destination, shipping date, and delivery terms
5. Item Details: Detailed list of items being shipped, including quantities, unit prices, and descriptions
6. Calculation: Subtotal, VAT calculation (with separate lines for different VAT rates as required by Austrian law), shipping costs, and total amount
7. Payment Information: Bank details, payment reference, and due date
8. Legal Notices: Mandatory legal information including VAT-related notices and applicable terms
1. Special Handling Instructions: Include when shipping requires specific handling or temperature control
2. Insurance Details: Include when additional insurance has been purchased for the shipment
3. Customs Information: Include for international shipments outside the EU
4. Discount Information: Include when special discounts or promotions are applied
5. Reference Numbers: Include when customer purchase order numbers or other reference numbers need to be tracked
1. Packing List: Detailed list of packed items with weights and dimensions
2. Certificate of Origin: For international shipments requiring proof of origin
3. Shipping Labels: Standardized shipping labels with tracking information
4. Terms and Conditions: Standard shipping terms and conditions if not printed on the invoice
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Retail
Wholesale
E-commerce
Logistics and Transportation
Import/Export
Agriculture
Electronics
Fashion and Apparel
Food and Beverage
Pharmaceuticals
Automotive
Industrial Equipment
Relevant Teams
Logistics
Finance
Accounts Receivable
Shipping
Supply Chain
Operations
Tax
Documentation
Customer Service
Export Control
Billing
Relevant Roles
Logistics Manager
Shipping Coordinator
Accounts Receivable Specialist
Finance Manager
Export Coordinator
Supply Chain Manager
Billing Administrator
Customs Compliance Officer
Transportation Manager
Account Manager
Operations Manager
Invoice Clerk
Tax Specialist
Documentation Specialist
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