The Move Out Notice Letter is a crucial document in Philippine property rental practices, required whenever a tenant plans to end their lease and vacate a property. This document, which must comply with the Civil Code of the Philippines and the Rent Control Act, serves as formal notification to the landlord or property owner. It's typically required to be submitted within the notice period specified in the lease agreement, usually 30-60 days before the intended move-out date. The letter should include essential information such as the property address, intended vacation date, and forwarding contact details. In the Philippine context, this document helps protect both tenant and landlord rights, facilitates proper lease termination procedures, and helps ensure the return of security deposits and the proper settlement of any outstanding obligations.
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1. Letter Header: Date, recipient's name and address, property address
2. Subject Line: Clear indication that this is a Move Out Notice
3. Formal Notice Statement: Clear statement of intent to vacate the property, including the specific move-out date
4. Property Details: Complete address and unit number of the rental property
5. Current Lease Details: Reference to the existing lease agreement, including its start date
6. Final Inspection Request: Request for property inspection and proposed inspection date
7. Forwarding Address: New address for future correspondence and deposit return
8. Contact Information: Current phone number and email for coordination
9. Closing: Professional closing, signature block, and date
1. Reason for Moving Out: Include when required by lease agreement or when maintaining good relations with landlord
2. Security Deposit Return Request: Include specific details about security deposit return if applicable
3. Utility Transfer Notice: Include when utilities are in tenant's name and need to be transferred or discontinued
4. Maintenance Status: Include if there are ongoing maintenance issues that need to be addressed before move-out
5. Special Arrangements: Include any special requests or arrangements for the move-out process
1. Move-Out Checklist: Detailed list of cleaning and repair requirements before vacating
2. Photo Documentation: Current photos of property condition (if being submitted with notice)
3. Utility Account Information: List of utility account numbers and contact information for transfer/closure
4. Copy of Original Lease: Attachment of relevant lease agreement pages for reference
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