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The Lease Agreement Termination Letter is a crucial document in Philippine property law that formally communicates the intention to end a lease arrangement. It must comply with the Civil Code of the Philippines, particularly Book IV, Title VIII on Lease, and relevant local ordinances. This document is used when either party wishes to terminate a lease agreement before or at its natural end, requiring proper notice periods as specified in the original lease or by law. The letter typically includes property details, termination date, reasons for termination, and settlement arrangements. In the Philippine context, special consideration must be given to recent legislation such as the Rent Control Act of 2020 and any pandemic-related regulations that might affect the termination process.

1. Sender's Details: Complete name and address of the party sending the termination notice (whether landlord or tenant)

2. Date: Current date when the letter is written

3. Recipient's Details: Complete name and address of the other party to the lease

4. Subject Line: Clear indication that this is a lease termination notice

5. Property Details: Complete address and description of the leased property

6. Lease Reference: Reference to the original lease agreement including its execution date

7. Termination Declaration: Clear statement of intent to terminate the lease

8. Effective Date: Specific date when the termination will take effect, ensuring compliance with notice periods

9. Reason for Termination: Brief explanation of the grounds for termination

10. Final Settlement Details: Information about security deposit, outstanding rent, and utility payments

11. Handover Arrangements: Specified date and process for property inspection and key return

12. Closing: Professional closing with contact information for further communication