An Authorization Letter To Use Credit Card For Hotel Booking is a crucial document in the Philippine hospitality industry that establishes formal permission for hotels to charge a specified credit card, particularly when the cardholder is not physically present or is authorizing payment for another guest. This document, governed by Philippine banking and consumer protection laws, typically includes detailed cardholder information, specific authorization parameters, and booking details. It's commonly used for corporate bookings, family arrangements, or situations where the person staying at the hotel is different from the person paying. The letter must comply with Philippine regulations, including the Credit Card Act of 2016 and relevant Bangko Sentral ng Pilipinas circulars, ensuring proper documentation for both the hotel's risk management and the cardholder's protection.
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1. Letter Header and Date: Complete contact information of the cardholder and date of the letter
2. Recipient Details: Hotel's name, address, and relevant contact information
3. Subject Line: Clear indication that this is a credit card authorization letter for hotel booking
4. Cardholder Information: Full name as it appears on the card, contact details, and identification information
5. Credit Card Details: Partial credit card number (last 4 digits), card type, expiration date
6. Guest Information: Full name of the guest(s) who will be checking in
7. Booking Details: Specific dates of stay, room type, and booking reference number if available
8. Authorization Statement: Clear statement of authorization including the maximum amount authorized
9. Signature Block: Space for cardholder's signature, printed name, and date
1. Additional Authorized Charges: Used when authorizing specific additional charges beyond room and tax (e.g., restaurant, spa services)
2. Multiple Cardholder Declaration: Required when the credit card has multiple authorized users and primary cardholder is authorizing usage
3. Special Requirements: Include when there are specific requests or conditions for the hotel booking
4. Duration of Authorization: Include when authorization needs to be valid for a specific time period beyond the stay dates
5. Emergency Contact Information: Optional section for providing emergency contact details
1. Copy of Credit Card: Photocopy or scanned image of the front and back of the credit card (with some digits obscured for security)
2. Copy of Valid ID: Photocopy or scanned image of cardholder's government-issued identification
3. Hotel Booking Confirmation: Copy of the hotel booking confirmation or reservation details
4. Third-Party Authorization Form: Hotel's specific third-party authorization form, if required by the property
Relevant legal definitions
Clauses
Relevant Industries
Hospitality
Banking & Financial Services
Tourism
Travel Services
Corporate Services
Business Travel
Accommodation Services
Payment Processing
Relevant Teams
Front Office
Reservations
Finance
Legal
Compliance
Corporate Travel
Accounts Receivable
Risk Management
Revenue Management
Customer Service
Relevant Roles
Hotel Manager
Front Desk Manager
Reservations Manager
Corporate Travel Manager
Compliance Officer
Credit Controller
Financial Controller
Business Travel Coordinator
Accounts Receivable Specialist
Revenue Manager
Risk Management Officer
Corporate Secretary
Legal Counsel
Travel Services Manager
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