The Authorization Letter To Use Credit Card For Hotel Booking is a crucial document in Malaysia's hospitality and business sectors, commonly used when someone needs to authorize another person to use their credit card for hotel reservations. This situation frequently arises in corporate travel arrangements, family bookings, or business delegations. The document must comply with Malaysian banking regulations, particularly the Financial Services Act 2013 and Bank Negara Malaysia's credit card guidelines, while also meeting hotel policies and requirements. It typically includes cardholder details, authorized user information, specific booking parameters, and transaction limits, serving as a legal protection mechanism for all parties involved in the transaction.
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1. Letter Header and Date: Contains sender's details, recipient's details (hotel name and address), and date of the letter
2. Subject Line: Clear indication that this is a credit card authorization letter for hotel booking
3. Cardholder Information: Full name, contact details, and address of the credit card owner
4. Authorized Person Details: Full name and identification details of the person authorized to use the card
5. Credit Card Information: Partial credit card details (last 4 digits only), card type, and expiration date
6. Authorization Statement: Clear statement of authorization, including specific permissions granted
7. Booking Details: Specific hotel booking information including dates, room type, and estimated charges
8. Authorization Period: Clear specification of the duration for which the authorization is valid
9. Signature Block: Space for cardholder's signature, date, and contact information
1. Transaction Limits: Specific spending limits or restrictions on the authorization, used when cardholder wants to set maximum amounts
2. Additional Authorized Charges: Specification of additional charges authorized beyond room rate (e.g., dining, spa services), used when extending authorization beyond basic room charges
3. Emergency Contact Information: Additional contact details for urgent situations, recommended for international bookings
4. Cancellation Terms: Specific instructions regarding cancellation authority, used when delegation of cancellation rights is needed
5. Special Instructions: Any specific requirements or limitations for the hotel, used when there are special circumstances to be noted
1. Copy of Credit Card: Photocopy or scan of the front and back of the credit card (with sensitive information partially redacted)
2. Cardholder Identification: Copy of cardholder's government-issued ID or passport
3. Authorized Person Identification: Copy of authorized person's government-issued ID or passport
4. Hotel Booking Confirmation: Copy of the hotel booking confirmation or reservation details
Relevant legal definitions
Clauses
Relevant Industries
Hospitality
Tourism
Banking and Financial Services
Business Services
Corporate Travel
Event Management
Tourism Operations
Relevant Teams
Legal
Finance
Administrative Services
Corporate Services
Risk Management
Compliance
Business Support
Travel Services
Corporate Administration
Relevant Roles
Travel Manager
Corporate Travel Coordinator
Hotel Reservations Manager
Finance Manager
Administrative Assistant
Executive Secretary
Business Development Manager
Events Coordinator
Personal Assistant
Corporate Services Manager
Compliance Officer
Risk Management Officer
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