An Authorization Letter To Use Credit Card For Hotel Booking is a formal document used when a credit card holder needs to authorize a hotel to charge their card, particularly when they are not physically present or when booking for another person. This document, governed by Hong Kong law, provides essential protection for both the hotel and the card holder by clearly stating the authorization scope, booking details, and permitted charges. It's commonly used for corporate travel, third-party bookings, or when specific payment arrangements are required. The letter must comply with Hong Kong's data privacy laws and financial regulations, including the Personal Data (Privacy) Ordinance and relevant banking regulations regarding credit card transactions.
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1. Letter Date and Location: Current date and place of writing
2. Hotel Details: Full name and address of the hotel
3. Card Holder Information: Full name, contact details, and address of the credit card holder
4. Guest Information: Full name and contact details of the guest(s) if different from cardholder
5. Credit Card Details: Partial credit card number (last 4 digits), card type, expiration date
6. Authorization Statement: Clear statement authorizing the hotel to charge the credit card
7. Booking Details: Check-in/check-out dates, room type, number of rooms
8. Authorization Scope: Specific charges authorized (room, taxes, incidentals, etc.)
9. Validity Period: Start and end dates of the authorization
10. Signature Block: Space for cardholder's signature, printed name, and date
1. Maximum Charge Authorization: Include when specifying a maximum amount that can be charged
2. Multiple Guest Authorization: Include when authorization covers multiple guests or rooms
3. Cancellation Terms: Include when specific cancellation conditions need to be acknowledged
4. Special Requests: Include when there are specific room or service requests
5. Emergency Contact: Include when an alternative contact person needs to be specified
6. Corporate Account Details: Include when the booking is related to a corporate account
1. Copy of Credit Card: Scanned copy or photo of both sides of the credit card (with sensitive data partially redacted)
2. Copy of ID: Copy of card holder's identification document
3. Hotel Terms and Conditions: Standard terms and conditions of the hotel being acknowledged
4. Multiple Booking Schedule: Detailed schedule if authorization covers multiple stays or rooms
Relevant legal definitions
Clauses
Relevant Industries
Hospitality
Tourism
Financial Services
Corporate Travel
Business Services
Events and Conferences
Travel and Tourism
Relevant Teams
Front Office
Reservations
Corporate Travel
Finance
Accounts Payable
Legal
Compliance
Administrative Support
Customer Service
Business Support
Relevant Roles
Hotel Manager
Front Desk Manager
Reservations Manager
Corporate Travel Manager
Business Travel Coordinator
Finance Manager
Accounts Payable Specialist
Travel Administrator
Compliance Officer
Legal Counsel
Executive Assistant
Office Manager
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