The Authorization Letter For NBI Clearance is a crucial document in the Philippine legal framework that enables individuals to delegate the task of obtaining their NBI clearance when personal appearance is not possible. This document becomes necessary in various situations, such as when the principal is overseas, physically unable to appear, or when employers assist in processing employees' clearances. The letter must comply with the National Bureau of Investigation's requirements and the Data Privacy Act of 2012. It typically includes detailed information about both the authorizer and the representative, specific authorization language, and requires proper identification documentation. The document's validity is generally limited to a specific time frame and may require notarization depending on the circumstances or specific NBI branch requirements.
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1. Date and Place: Current date and location where the letter is being executed
2. Addressee Details: Full title and address of the NBI Office or specific branch where the clearance will be obtained
3. Subject Line: Clear indication that this is an Authorization Letter for NBI Clearance
4. Authorizer Information: Complete details of the person giving authorization including full name, address, and valid ID numbers
5. Representative Information: Complete details of the authorized representative including full name, address, and valid ID numbers
6. Purpose Statement: Clear statement of authorization and specific actions being authorized
7. Duration of Authority: Validity period of the authorization
8. Signature Block: Space for authorizer's signature, printed name, and date
1. Special Instructions: Any specific instructions or limitations for the representative regarding the NBI clearance process
2. Contact Information: Phone numbers and email addresses of both parties for verification purposes
3. Emergency Contact: Alternative contact person in case of issues or emergencies
4. Reason for Authorization: Explanation of why a representative is being authorized (e.g., illness, overseas work, etc.)
5. Government ID Details: Specific section listing all valid government IDs being presented, with ID numbers
6. Notary Public Section: Required if the letter needs to be notarized, includes jurat and notary details
1. Copy of Authorizer's Valid ID: Photocopy of the authorizer's government-issued ID to be attached
2. Copy of Representative's Valid ID: Photocopy of the representative's government-issued ID to be attached
3. Proof of Relationship: If required, documents showing relationship between authorizer and representative (e.g., company ID for corporate representatives, marriage certificate for spouses)
4. Payment Authorization: If needed, specific authorization for the representative to make payments on behalf of the authorizer
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