The SSS Authorization Letter To Transact On My Behalf is a crucial document in the Philippine social security system that addresses the need for SSS members to delegate transaction authority when they cannot personally appear at SSS offices. This requirement commonly arises in situations such as overseas employment, medical incapacity, or other circumstances preventing direct transactions. The document must comply with the Social Security Act of 2018 (RA 11199) and related regulations, requiring specific details about both the principal and representative, clear scope of authorized transactions, validity period, and proper authentication through notarization. It serves as a legal basis for representatives to handle various SSS transactions, from simple inquiries to complex benefit claims, while protecting the interests of both the SSS member and the social security system.
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1. Date and Place: Current date and location where the letter is being executed
2. Addressee Details: Complete details of the SSS office or branch where the letter will be presented
3. Subject Line: Clear indication that this is an Authorization Letter for SSS transactions
4. Principal's Information: Complete details of the person granting authority, including full name, SSS number, and current address
5. Representative's Information: Complete details of the authorized representative, including full name, relationship to the principal, and valid ID numbers
6. Scope of Authority: Specific SSS transactions and actions the representative is authorized to perform
7. Duration of Authority: Validity period of the authorization
8. Declaration of Authenticity: Statement confirming the truthfulness of information and voluntary execution of the document
9. Signature Block: Spaces for signatures of the principal, representative, and witnesses
10. Notarial Section: Space for notary public acknowledgment
1. Medical Condition Statement: Include when the authorization is due to principal's medical condition preventing personal appearance
2. Overseas Employment Details: Include when the principal is working abroad and cannot personally transact
3. Special Instructions: Any specific instructions or limitations on the representative's authority
4. Emergency Contact Information: Additional contact persons in case the representative cannot be reached
5. Revocation Clause: Specific conditions under which the authorization may be revoked before its expiration
1. Valid ID Photocopies: Authenticated copies of both principal's and representative's valid government IDs
2. Proof of Relationship: Documents proving relationship between principal and representative (if family member)
3. Medical Certificate: If authorization is due to medical reasons, supporting medical documentation
4. Overseas Employment Certificate: If principal is working abroad, proof of overseas employment
5. Special Power of Attorney: If required for specific transactions, a more detailed SPA document
Relevant legal definitions
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Healthcare
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Relevant Teams
Human Resources
Legal
Administration
Compliance
Corporate Secretariat
Employee Benefits
Document Management
Personnel Administration
Government Relations
Social Security Administration
Relevant Roles
HR Manager
HR Administrator
Benefits Coordinator
Legal Counsel
Compliance Officer
Administrative Assistant
Office Manager
Personnel Manager
Social Security Specialist
Employee Relations Manager
Corporate Secretary
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Claims Processing Officer
Document Control Specialist
Benefits Administrator
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