The Authorization Letter To Claim Passport DFA is a crucial document in the Philippine passport issuance process, designed to facilitate passport collection when the owner cannot personally retrieve their passport from the Department of Foreign Affairs. This document becomes necessary in various situations, such as when individuals are abroad, have mobility issues, or face other circumstances preventing them from claiming their passport in person. The letter must conform to DFA requirements and Philippine law, including the Philippine Passport Act (RA 8239) and relevant DFA Department Orders. It contains specific details about the authorizer and authorized representative, includes explicit authorization language, and requires proper identification documentation from both parties. The document serves as a security measure to ensure proper handling of official travel documents while providing flexibility in the collection process.
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1. Date and Place: Current date and location where the authorization letter is being executed
2. Addressee Details: Full name and address of the DFA office or concerned authority
3. Authorizer Information: Complete name, address, and contact details of the person giving the authorization
4. Representative Information: Complete name, address, and valid government ID details of the authorized representative
5. Purpose Statement: Clear statement of authorization to claim passport from DFA
6. Passport Details: Relevant passport information including application receipt number if available
7. Authorization Statement: Explicit authorization powers granted to the representative
8. Signature Block: Space for authorizer's signature, printed name, and date
1. Overseas Authorization Statement: Additional statement required when authorizer is currently abroad, including current location and reason for inability to claim in person
2. Minor's Details: Required when the passport to be claimed is for a minor, including parent's or legal guardian's information
3. Special Instructions: Any specific instructions or requirements for claiming the passport
4. Validity Period: Specific timeframe for which the authorization is valid
5. Emergency Contact: Additional contact person in case of issues with the claiming process
1. Copy of Authorizer's Valid ID: Photocopy of authorizer's government-issued ID to be attached
2. Copy of Representative's Valid ID: Photocopy of representative's government-issued ID to be attached
3. Passport Application Receipt: Copy of the official receipt or passport application document
4. Proof of Relationship: If claiming for a family member, documents proving relationship (e.g., birth certificate, marriage certificate)
Relevant legal definitions
Clauses
Relevant Industries
Government Services
Travel and Tourism
Immigration Services
Legal Services
Business Services
Education (for student visas)
Healthcare (for medical tourism)
Employment Services (for overseas workers)
Diplomatic Services
Relevant Teams
Human Resources
Legal
Administration
Compliance
International Operations
Document Control
Corporate Services
Travel Services
Global Mobility
Relevant Roles
HR Manager
Travel Coordinator
Immigration Specialist
Legal Assistant
Administrative Officer
Compliance Officer
Embassy Liaison Officer
Visa Processing Officer
International Recruitment Manager
Document Control Specialist
Corporate Secretary
Executive Assistant
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