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Authorization Letter To Claim Passport Dfa Template for Singapore

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Key Requirements PROMPT example:

Authorization Letter To Claim Passport Dfa

"I need an Authorization Letter to Claim Passport DFA that authorizes my brother (John Smith) to collect my passport from the Singapore ICA office while I'm working overseas in March 2025, with specific mention that he can handle any additional documentation requirements."

Document background
The Authorization Letter to Claim Passport DFA is an essential document required when an individual cannot personally collect their passport from Singapore's authorities. This document is commonly used during passport renewal or issuance processes when the passport holder is unable to appear in person due to various circumstances such as illness, work commitments, or being overseas. The letter must include specific details as mandated by Singapore's Immigration & Checkpoints Authority (ICA), including the authorizer's and authorized person's full identification details, clear authorization statement, and validity period. Supporting documents such as identification copies must typically accompany this authorization.
Suggested Sections

1. Date Block: Current date of authorization

2. Authorizer Information: Full name, NRIC/Passport number, contact details and address of person giving authorization

3. Authorized Person Information: Full name, NRIC/Passport number, contact details and address of person being authorized to collect the passport

4. Authorization Statement: Clear and explicit statement authorizing the named person to collect passport from DFA on behalf of the authorizer

5. Validity Period: Specific timeframe during which the authorization is valid

6. Signature Block: Space for authorizer's signature, printed name, and date of signing

Optional Sections

1. Witness Section: Section for witness details and signature, used when additional verification is needed

2. Notarization Block: Space for notary public attestation, used when document needs to be notarized

3. Purpose of Travel: Optional section explaining the reason for passport collection if relevant to the authorization

Suggested Schedules

1. Appendix A - Identity Documents: Copies of NRIC/Passport of both authorizer and authorized person

2. Appendix B - Supporting Documents: Additional documents required by authorities such as proof of relationship or specific forms

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions















Clauses















Industries

Immigration Act (Chapter 133): Primary legislation that controls and regulates immigration matters in Singapore, including requirements for passport handling and collection procedures

Passports Act (Chapter 220): Legislative framework governing the issuance and handling of Singapore passports, including specific requirements for passport collection and authorization processes

Personal Data Protection Act 2012 (PDPA): Legislation regulating the collection, use, and disclosure of personal data, which is relevant for handling personal information in authorization letters

ICA Guidelines: Administrative requirements set by Immigration & Checkpoints Authority for passport collection, including specific documentation requirements for third-party collection

Authorization Documentation Requirements: Specific requirements for proper documentation of authorization, including clear identification of both authorizer and authorized person

Scope and Validity Requirements: Requirements for clearly stating the purpose, scope, and validity period of the authorization in the letter

Supporting Documents Requirement: Requirements for additional documentation such as photocopies of identification documents and potential notarization requirements

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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