An Authorization Letter To Claim Back Pay is a crucial document in Philippine employment law that enables an employee to delegate the authority to collect their back pay to another person when they are unable to claim it personally. This document becomes necessary in various situations, such as when an employee has relocated, is medically incapacitated, or cannot personally appear to claim their back pay. The letter must conform to Philippine legal requirements, including proper identification of parties, specific authorization details, and notarization when required. It serves as a legal instrument under the Philippine Labor Code and Civil Code, protecting both the employer's and employee's interests by ensuring proper documentation of the authorization to collect compensation. The document typically requires supporting identification documents and may need to be presented along with employment records and computation of back pay amounts.
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1. Date and Place of Execution: Current date and location where the authorization letter is being executed
2. Addressee Details: Complete name and address of the organization/office where the back pay will be claimed
3. Grantor Information: Complete name, address, and employment details of the person authorizing the claim
4. Attorney-in-Fact Information: Complete name and contact details of the person being authorized to claim the back pay
5. Purpose and Scope: Clear statement of the authorization to claim back pay, including the specific period covered and amount if known
6. Powers Granted: Specific powers being granted to the attorney-in-fact regarding the back pay claim
7. Duration of Authority: Validity period of the authorization
8. Signature Block: Space for signatures of the grantor, attorney-in-fact, and witnesses
1. Special Instructions: Used when specific instructions need to be included about how the back pay should be claimed or handled
2. Multiple Pay Periods: Required when the back pay claim covers multiple different periods or computations
3. Payment Method: Include when specifying particular payment methods or bank account details for fund transfer
4. Revocation Clause: Optional clause specifying conditions under which the authorization may be revoked
5. Medical Authorization: Required if the grantor is unable to personally appear due to medical reasons
1. Valid ID Attachments: Photocopies of valid government IDs of both the grantor and attorney-in-fact
2. Employment Certification: Documentation proving employment and entitlement to back pay
3. Computation Sheet: Detailed breakdown of the back pay amount being claimed
4. Proof of Relationship: Required if the attorney-in-fact is a relative or legal representative
5. Medical Certificate: Required if the authorization is being given due to medical inability to claim in person
Relevant legal definitions
Clauses
Relevant Industries
Government
Education
Manufacturing
Business Process Outsourcing
Healthcare
Retail
Construction
Information Technology
Banking and Finance
Transportation
Hospitality
Mining
Relevant Teams
Human Resources
Legal
Finance
Payroll
Compliance
Administration
Employee Relations
Corporate Services
Operations
Relevant Roles
HR Manager
Payroll Manager
Compensation and Benefits Specialist
Legal Counsel
HR Administrator
Finance Manager
Compliance Officer
Employee Relations Manager
HR Operations Manager
Administrative Officer
Personnel Officer
Labor Relations Officer
Account Manager
Legal Administrative Assistant
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