The Affidavit of Authenticity is a crucial legal document in the Philippine legal system, used when formal verification of document authenticity is required. This affidavit type is commonly needed for various purposes, including submission to government agencies, courts, educational institutions, or foreign entities. The document must follow strict formatting requirements under Philippine law, particularly the 2004 Rules on Notarial Practice. It typically contains the affiant's personal information, detailed descriptions of the documents being authenticated, statements confirming their genuineness, and the basis for the affiant's knowledge. The affidavit must be notarized to be legally valid and may be used in conjunction with document legalization processes, especially for international use. False statements in an Affidavit of Authenticity can result in legal consequences under Philippine law, including potential perjury charges.
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1. Venue and Title: Specifies the location where the affidavit is executed and the formal title 'AFFIDAVIT OF AUTHENTICITY'
2. Affiant Introduction: Identifies the person making the affidavit, including full name, age, citizenship, civil status, and address
3. Oath Declaration: Standard statement that the affiant is making the declaration under oath
4. Document Identification: Clearly identifies and describes the document(s) being authenticated
5. Authentication Statement: Explicit declaration that the document(s) are genuine and authentic
6. Basis of Knowledge: Explains how the affiant knows the documents are authentic and their relationship to the documents
7. Purpose Statement: States the purpose for which the affidavit is being executed
8. Certification of Truthfulness: Standard closing statement affirming the truth of the contents
9. Jurat and Notarization: Space for affiant's signature, notary public's details and signature
1. Chain of Custody: Used when documenting the history of possession and transfer of the authenticated documents
2. Supporting References: Include when referencing specific laws, regulations, or requirements that support the authentication
3. Translation Certification: Required when the authenticated documents are in a language different from the affidavit
4. Corporate Authority: Needed when the affiant is signing on behalf of a corporation or legal entity
5. Witness Attestation: Used when additional witnesses are required to confirm the authenticity
1. Schedule A - List of Authenticated Documents: Detailed inventory of all documents being authenticated, including document titles, dates, and unique identifying features
2. Appendix 1 - Document Copies: Certified copies of the documents being authenticated (if required)
3. Appendix 2 - Supporting Documents: Copies of any supporting documents that prove the affiant's authority or basis of knowledge
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