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A Performance Review Document captures and records the formal assessment of an employee's work performance, typically conducted annually or twice-yearly in New Zealand workplaces. It forms a crucial part of employment records, helping organizations meet their obligations under the Employment Relations Act 2000 while tracking staff development and achievements.

The document includes specific performance metrics, goals achieved, areas for improvement, and agreed-upon development plans. Having these discussions and outcomes properly documented helps protect both employers and employees, creates clear performance expectations, and supports fair employment practices - especially important when making decisions about promotions, pay reviews, or addressing workplace concerns.

Use Performance Review Documents regularly throughout the employment relationship - not just when problems arise. Most New Zealand employers conduct these reviews quarterly or annually, timing them with salary reviews, promotions, or key project completions. They're especially valuable when setting new performance targets, documenting achievements, or addressing performance concerns.

Create these documents during periods of significant workplace change, when implementing development plans, or before making important employment decisions. Having detailed performance records helps meet employment law requirements, supports fair promotion practices, and provides crucial evidence if employment disputes arise. Regular documentation also helps track progress against KPIs and maintain clear communication between managers and staff.

• Simple Performance Evaluation Form: Basic template for straightforward annual reviews, focusing on core competencies and goals
• 360 Degree Performance Appraisal Form: Comprehensive feedback from multiple colleagues, supervisors, and direct reports
• Self Appraisal Form: Employee-completed assessment of their own performance and achievements
• Kitchen Employee Evaluation Form: Industry-specific evaluation targeting hospitality skills and standards
• Supplier Evaluation Form: Adapted performance review format for assessing external service providers and vendors

• HR Managers and Directors: Create and maintain the Performance Review Document templates, ensure compliance with NZ employment laws, and oversee the review process
• Line Managers: Complete evaluations, conduct review meetings, and document performance discussions with their direct reports
• Employees: Participate in the review process, provide self-assessments, and acknowledge the documented feedback and goals
• Senior Leadership: Use review data for strategic decisions about promotions, compensation, and organizational development
• Employment Relations Specialists: Reference these documents when addressing workplace disputes or providing guidance on performance management

• Employee Details: Gather current role, responsibilities, and previous review outcomes
• Performance Data: Collect key metrics, project outcomes, and notable achievements from the review period
• Development Goals: Review past objectives and prepare new SMART goals aligned with company strategy
• Feedback Sources: Compile input from team members, project stakeholders, and any relevant client feedback
• Legal Requirements: Ensure alignment with NZ employment laws and your organization's HR policies
• Supporting Documents: Have ready any relevant emails, reports, or performance metrics that support your assessment
• Review Format: Choose an appropriate template that matches your evaluation needs and company structure

• Employee Information: Full name, position title, department, and employment status as per Employment Relations Act
• Review Period: Clear start and end dates for the assessment timeframe
• Performance Criteria: Specific, measurable objectives aligned with job description and company KPIs
• Assessment Results: Detailed evaluation against agreed performance standards
• Development Plan: Documented training needs and career progression goals
• Privacy Statement: Compliance with Privacy Act 2020 regarding data handling
• Acknowledgment Section: Dated signatures from both employee and reviewer, confirming discussion and agreement
• Appeal Process: Clear outline of how to challenge review outcomes

A Performance Review Document differs significantly from a Performance Improvement Plan in both purpose and legal implications. While they both relate to employee performance, they serve distinct functions in New Zealand workplaces.

• Timing and Purpose: Performance Reviews are routine evaluations conducted regularly for all employees, focusing on overall achievements and development. Performance Improvement Plans are specific interventions used when performance falls below expected standards
• Legal Weight: Performance Reviews primarily document progress and set goals, while Improvement Plans often form part of formal disciplinary processes under NZ employment law
• Duration: Reviews typically cover annual or semi-annual periods, whereas Improvement Plans have shorter, specific timeframes with clear remedial targets
• Consequences: Reviews may lead to positive outcomes like promotions or raises, while Improvement Plans could result in termination if objectives aren't met