Probation Evaluation Report

Probation Evaluation Report Template for Malaysia

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Key Requirements PROMPT example:

"I need a Probation Evaluation Report for a software developer in our tech startup, focusing heavily on technical skills assessment and project deliverables, with the evaluation period ending March 15, 2025."

Document background

The Probation Evaluation Report is a critical document in Malaysian employment practice, designed to formally assess new employees during their probationary period. It is typically used at the end of the probation period (usually 3-6 months) or at specific intervals during longer probations. The document must comply with Malaysian employment legislation, including the Employment Act 1955 and Industrial Relations Act 1967, while providing comprehensive evaluation of the employee's performance, skills, and cultural fit. The report serves multiple purposes: documenting the employee's progress, justifying employment decisions, providing legal protection for the employer, and offering constructive feedback to the employee. It includes detailed assessments across various performance parameters, supporting evidence, and a clear recommendation regarding confirmation, extension, or termination of employment.

Suggested Sections

1. Employee Information: Basic details including employee name, position, department, employee ID, date of joining, and probation period duration

2. Evaluation Period: Specific timeframe covered by this evaluation report

3. Performance Criteria Assessment: Detailed evaluation of key performance areas including job knowledge, quality of work, productivity, initiative, and reliability

4. Behavioral Competencies: Assessment of soft skills, including teamwork, communication, attitude, and adaptability

5. Attendance Record: Summary of attendance, punctuality, and leave taken during probation

6. Training Completed: List of training programs attended and certifications obtained during probation

7. Areas of Strength: Specific highlights of employee's positive contributions and achievements

8. Areas for Improvement: Identified gaps in performance or skills that need development

9. Overall Assessment: Summary evaluation and rating of the employee's overall performance

10. Recommendation: Clear statement on whether to confirm, extend probation, or terminate employment

Optional Sections

1. Development Plan: Specific action items and timeline for improvement, included when probation is extended

2. Project Contributions: Details of specific projects handled, included for technical or project-based roles

3. Client/Stakeholder Feedback: External feedback compilation, included for customer-facing roles

4. Safety and Compliance: Assessment of adherence to safety protocols, included for industrial or healthcare positions

5. Language Proficiency: Evaluation of language skills, included for roles requiring specific language competencies

6. Team Lead Comments: Additional feedback from immediate supervisor or team lead, included in matrix reporting structures

Suggested Schedules

1. Performance Metrics Data: Detailed statistics and metrics supporting the performance evaluation

2. Training Records: Certificates and attendance records of completed training programs

3. Incident Reports: Documentation of any significant incidents or achievements during probation

4. Previous Review Notes: Records of any interim reviews or feedback sessions conducted during probation

5. Job Description: Original job description against which performance was evaluated

6. Attendance Records: Detailed attendance and leave records from HR system

Authors

Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

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Authors

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