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Endorsement Letter Employment

Endorsement Letter Employment Template for Malaysia

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Key Requirements PROMPT example:

Endorsement Letter Employment

"I need an Employment Endorsement Letter for promoting our Senior Software Engineer to Technical Lead position, with a salary increase from RM8,000 to RM12,000, effective March 1, 2025, while maintaining all other existing employment terms from their original contract."

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Document background
The Employment Endorsement Letter serves as a crucial document in Malaysian employment practice, used to formally document and validate changes or confirmations to existing employment arrangements. This document type is commonly required when employees need official confirmation of their employment status, when terms of employment are modified, or when additional employment conditions need to be formally documented. The letter must comply with Malaysian employment legislation, particularly the Employment Act 1955 and related regulations. An Employment Endorsement Letter typically contains precise details about the modification or confirmation being made, the effective date, and any relevant terms and conditions. It's particularly important for various purposes including visa applications, bank loans, position changes, or salary adjustments, and serves as an official record of employment modifications that can be referenced in future.
Suggested Sections

1. Letter Header: Company letterhead including full registered company name, address, and contact details

2. Date: Current date of the endorsement letter

3. Employee Details: Full name, identification/passport number, and current position of the employee

4. Reference Line: Subject line clearly stating this is an employment endorsement letter

5. Opening Statement: Formal introduction stating the purpose of the endorsement

6. Employment Confirmation: Confirmation of current employment status, position, and duration of employment

7. Endorsement Details: Specific details of what is being endorsed (e.g., position change, salary adjustment, transfer)

8. Effective Date: Clear statement of when the endorsed changes take effect

9. Closing Statement: Standard closing confirming validity of the endorsement

10. Authorized Signatory: Signature block with name, designation of authorized company representative

Optional Sections

1. Salary Information: Include when the endorsement involves salary changes or when required for visa/work permit purposes

2. Job Scope: Include when the endorsement involves changes to job responsibilities or position

3. Location of Work: Include when there's a change in work location or for multiple work site situations

4. Reporting Structure: Include when there are changes in reporting relationships or organizational structure

5. Benefits Modification: Include when there are changes to employee benefits package

6. Special Conditions: Include any special terms or conditions related to the endorsement

7. Duration of Endorsement: Include when the endorsement is for a specific time period rather than permanent

Suggested Schedules

1. Current Employment Contract Reference: Copy or reference to the original employment contract being endorsed

2. Job Description: Detailed job description if the endorsement involves role changes

3. Benefits Schedule: Detailed list of modified benefits if applicable

4. Organization Chart: Updated organization chart if the endorsement involves structural changes

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions



















Clauses


















Relevant Industries

Manufacturing

Technology

Financial Services

Healthcare

Education

Retail

Construction

Oil and Gas

Telecommunications

Professional Services

Hospitality

Logistics and Transportation

Agriculture

Mining

Real Estate

Public Sector

Non-Profit Organizations

Relevant Teams

Human Resources

Legal

Compliance

People Operations

Administration

Corporate Secretariat

Executive Leadership

Employee Relations

Relevant Roles

Human Resources Manager

HR Director

Legal Counsel

Compliance Officer

HR Executive

People Operations Manager

Talent Management Director

HR Business Partner

Employment Law Specialist

Company Secretary

Managing Director

Department Head

Regional Manager

Country Manager

Chief Human Resources Officer

Administrative Manager

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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