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Recommendation Letter For Transfer Of Employee Template for Malaysia

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Key Requirements PROMPT example:

Recommendation Letter For Transfer Of Employee

"I need a Recommendation Letter For Transfer Of Employee for a senior software developer who has excelled in their current role and is being recommended for transfer to our new AI division in Penang, effective March 2025, highlighting their technical achievements and leadership potential."

Document background
A Recommendation Letter For Transfer Of Employee is a crucial document in Malaysian corporate practice that facilitates internal mobility within organizations. It is typically used when an employee is being considered for a transfer to a different department, division, or location within the same company. The document, which must comply with Malaysian employment laws including the Employment Act 1955 and Personal Data Protection Act 2010, provides a formal evaluation of the employee's performance, skills, and suitability for the new role. It serves multiple purposes: supporting the transfer request, documenting the current manager's endorsement, providing performance context to the receiving department, and maintaining proper records for HR purposes. This document is particularly important in larger organizations with multiple divisions or locations across Malaysia, where formal documentation is required for internal movements.
Suggested Sections

1. Letter Header: Company letterhead, date, reference number, and contact information

2. Recipient Details: Name, title, and department/location of the receiving manager or HR representative

3. Subject Line: Clear indication that this is a transfer recommendation letter for the specific employee

4. Employee Information: Full name, current position, employee ID, and duration of employment

5. Current Role Description: Overview of the employee's current responsibilities and position

6. Performance Assessment: Evaluation of the employee's performance, skills, and achievements in their current role

7. Transfer Rationale: Explanation of why the employee is suitable for transfer and how it benefits the organization

8. Closing Statement: Professional closing with recommendation for approval of transfer

9. Signature Block: Name, title, and signature of the recommending manager or supervisor

Optional Sections

1. Project Highlights: Specific examples of notable projects or achievements, used when the employee has significant accomplishments to highlight

2. Technical Skills Assessment: Detailed evaluation of technical capabilities, particularly relevant for technical roles or when the new position requires specific technical expertise

3. Leadership Capabilities: Assessment of leadership and management skills, included when the transfer involves a management position

4. Training and Certifications: List of relevant training completed and certifications held, included when these are particularly relevant to the new position

5. Cultural Fit: Commentary on the employee's adaptability and team integration, particularly relevant for transfers to different departments or locations

Suggested Schedules

1. Performance History Summary: Brief summary of performance reviews and ratings from previous evaluation periods

2. Key Achievement Records: Detailed list of specific achievements, awards, or recognition received

3. Current Job Description: Detailed description of current role and responsibilities

4. Training Certificates: Copies of relevant training certificates and qualifications

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















Clauses




















Relevant Industries

Banking and Financial Services

Manufacturing

Technology and IT

Healthcare

Education

Retail

Telecommunications

Professional Services

Construction

Energy and Utilities

Public Sector

Hospitality and Tourism

Logistics and Transportation

Media and Entertainment

Relevant Teams

Human Resources

Operations

Finance

Information Technology

Sales

Marketing

Customer Service

Research and Development

Legal

Administration

Production

Quality Assurance

Corporate Communications

Business Development

Relevant Roles

Human Resources Manager

Department Manager

Division Head

Regional Manager

Branch Manager

Team Leader

Supervisor

HR Director

Operations Manager

Project Manager

Department Head

Unit Leader

Section Chief

General Manager

Line Manager

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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