Job Reference Letters are essential documents in the employment ecosystem of England and Wales, typically required during job applications or career transitions. These letters serve to verify employment history and provide insight into an individual's professional capabilities and conduct. A Job Reference Letter must be crafted carefully to balance the need for honest feedback with legal obligations under UK employment law, data protection regulations, and defamation legislation. The document should contain factual information about employment dates, positions held, and key responsibilities, while avoiding discriminatory language or unsubstantiated claims.
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1. Letter Header: Company letterhead, date, and reference number
2. Addressee Details: Name and address of recipient organization
3. Employment Period: Start and end dates of employment
4. Job Title and Role: Position(s) held during employment
5. Key Responsibilities: Main duties and responsibilities in the role
6. Signatory Information: Name, position, and contact details of referee
1. Performance Assessment: Brief evaluation of work quality, use when specifically requested
2. Attendance Record: Information about attendance and punctuality, include if relevant
3. Reason for Leaving: Statement about departure circumstances, include if appropriate and agreed
4. Skills and Achievements: Specific accomplishments or abilities, include if particularly noteworthy
1. Consent Form: Written permission from employee for reference provision
2. Employment Record: Detailed history if multiple positions held
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