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Employee Police Verification Form Template for England and Wales

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Key Requirements PROMPT example:

Employee Police Verification Form

"I need an Employee Police Verification Form for our UK-based healthcare company that will be hiring 50 new nurses in March 2025, requiring enhanced DBS checks and overseas police verification for any candidates who have lived abroad in the past 5 years."

Document background
The Employee Police Verification Form is a crucial document used across various sectors in England and Wales where background checks are necessary for employment. This form enables employers to conduct legally compliant police verification checks while adhering to data protection requirements. It is particularly important for roles involving vulnerable persons, financial responsibility, or security-sensitive positions. The document includes comprehensive sections for personal information, criminal record declarations, and explicit consent statements, ensuring compliance with the Data Protection Act 2018, UK GDPR, and other relevant legislation.
Suggested Sections

1. Personal Information: Basic details including full name, date of birth, current and previous addresses

2. Declaration of Criminal Record: Self-disclosure section for relevant criminal convictions

3. Consent Statement: GDPR-compliant consent for data processing and verification

4. Privacy Notice: Information about how personal data will be used and stored

5. Verification Type: Specification of DBS check level required (Basic/Standard/Enhanced)

Optional Sections

1. Overseas Criminal Record Check: Required if applicant has lived abroad in last 5 years

2. Additional Identity Verification: Required for certain roles requiring enhanced verification

3. Professional Registration Check: Required for regulated professions

Suggested Schedules

1. List of Acceptable ID Documents: Guide to acceptable forms of identification

2. DBS Code of Practice: Standard DBS guidelines and requirements

3. Privacy Policy: Detailed data protection and privacy information

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions


















Clauses




















Industries

Data Protection Act 2018 and UK GDPR: Primary legislation governing personal data handling, including requirements for explicit consent, data minimization principles, data subject rights, and security measures for sensitive data processing

Rehabilitation of Offenders Act 1974: Legislation covering the treatment of spent convictions, exceptions for certain professions, and rehabilitation time periods in employment contexts

Police Act 1997 (Part V): Framework for criminal record checks, defining different disclosure levels (Basic, Standard, Enhanced) and DBS (Disclosure and Barring Service) requirements

Human Rights Act 1998: Ensures respect for fundamental rights including privacy and fair treatment, and requires proportionality in information collection

Equality Act 2010: Prevents discrimination in employment processes, ensures fair treatment regardless of protected characteristics, and requires reasonable adjustments where necessary

Safeguarding Vulnerable Groups Act 2006: Establishes requirements for working with vulnerable people, defines regulated activities, and governs barring list checks

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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