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Employee Police Verification Form
"I need an Employee Police Verification Form for a Canadian daycare center that will be opening in March 2025, compliant with Ontario provincial regulations and including vulnerable sector check requirements for staff working with children under 12."
1. Employee Information: Personal details including full legal name, date of birth, current and previous addresses (last 5 years), contact information, and government-issued ID numbers
2. Position Details: Information about the role being applied for, including job title, department, and reason for requiring police verification
3. Declaration of Criminal Record: Self-disclosure section where the employee declares any criminal convictions not subject to pardon/record suspension
4. Consent Statement: Clear statement of consent for police verification check, including scope of check and information usage
5. Privacy Notice: Statement explaining how personal information will be collected, used, stored, and protected in compliance with privacy laws
6. Authorization: Signature section for employee authorization, including date and witness signature
7. Employer Certification: Section for employer to certify the legitimate requirement for police verification and proper handling of information
1. International Police Checks: Additional section for employees who have lived outside Canada, requiring information for international police checks
2. Vulnerable Sector Check: Additional section for positions involving work with vulnerable populations (children, elderly, disabled)
3. Previous Names: Section for declaring all previous names, including maiden names or legally changed names
4. Employment History: Section requesting previous employment details where security clearance was required
5. Emergency Contact Information: Optional section for collecting emergency contact details during the verification process
1. Schedule A - Types of Police Checks: Detailed information about different types of police checks available and what information each type reveals
2. Schedule B - Identity Verification Documents: List of acceptable identification documents and requirements for verification
3. Schedule C - Privacy Policy: Detailed privacy policy regarding the handling of personal information
4. Appendix 1 - Conviction Information Form: Detailed form for disclosure of conviction information if applicable
5. Appendix 2 - International Police Check Requirements: Country-specific requirements for international police checks if needed
Authors
Financial Services
Healthcare
Education
Government Services
Childcare
Security Services
Transportation
Technology
Legal Services
Social Services
Non-profit Organizations
Banking
Insurance
Aviation
Defense Contractors
Telecommunications
Critical Infrastructure
Retail (for senior positions)
Gaming and Casinos
Human Resources
Legal
Compliance
Security
Risk Management
Employee Relations
Talent Acquisition
Personnel Management
Corporate Governance
Background Screening
Chief Executive Officer
Chief Financial Officer
Security Officer
Childcare Worker
Healthcare Professional
Teacher
Financial Advisor
Bank Teller
Government Employee
Social Worker
Security Guard
Transportation Driver
Pilot
Aircraft Maintenance Engineer
Legal Professional
Casino Employee
Elder Care Worker
IT Security Specialist
Human Resources Manager
Compliance Officer
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