Subcontractor Framework Agreement

Subcontractor Framework Agreement Template for Denmark

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Document background

The Subcontractor Framework Agreement is essential for businesses operating in Denmark that regularly engage external service providers for various projects or ongoing services. This document type is particularly relevant in today's dynamic business environment where companies need flexible yet well-governed relationships with their subcontractors. The agreement provides a master framework under Danish law, eliminating the need to negotiate full contracts for each engagement while ensuring compliance with Danish legal requirements and EU regulations. It typically includes provisions for work ordering, quality standards, payment terms, liability allocation, and data protection, with the flexibility to add specific requirements through schedules and work orders. The framework nature of the agreement makes it especially suitable for long-term business relationships where the exact scope of work may vary over time.

Suggested Sections

1. Parties: Identification and details of the contracting parties - the main contractor and the subcontractor

2. Background: Context of the agreement and the parties' intention to establish a framework for future work

3. Definitions: Definitions of key terms used throughout the agreement

4. Scope of Agreement: Overview of services/works that may be performed under the framework

5. Order Process: Procedures for issuing, accepting, and managing individual work orders

6. Subcontractor Obligations: Core responsibilities and commitments of the subcontractor

7. Main Contractor Obligations: Core responsibilities and commitments of the main contractor

8. Quality Standards: Required quality levels and standards for work performance

9. Pricing and Payment Terms: Framework for pricing, invoicing, and payment conditions

10. Term and Termination: Duration of the framework agreement and termination provisions

11. Liability and Indemnification: Allocation of risks and responsibilities between parties

12. Insurance Requirements: Mandatory insurance coverage to be maintained

13. Confidentiality: Protection of confidential information and trade secrets

14. Data Protection: GDPR compliance and data handling requirements

15. Governing Law and Jurisdiction: Specification of Danish law application and dispute resolution procedures

Optional Sections

1. Intellectual Property Rights: Include when subcontractor work may involve creation or use of intellectual property

2. Health and Safety Requirements: Include for construction or high-risk industry agreements

3. Environmental Compliance: Include when work involves environmental considerations or risks

4. Security Requirements: Include when subcontractor requires access to sensitive areas or information

5. Performance Metrics: Include when specific KPIs or performance measures are needed

6. Training Requirements: Include when specific certifications or training are necessary

7. Equipment and Materials: Include when specific provisions about equipment provision or use are needed

8. Force Majeure: Include when specific force majeure provisions beyond standard Danish law are required

9. Step-in Rights: Include when main contractor needs right to take over subcontractor's work

10. Anti-Corruption and Ethics: Include for international work or when required by industry standards

Suggested Schedules

1. Schedule 1 - Rate Card: Detailed pricing structure and rates for different types of work

2. Schedule 2 - Service Levels: Detailed service level requirements and performance standards

3. Schedule 3 - Work Order Template: Standard form for individual work orders under the framework

4. Schedule 4 - Technical Requirements: Detailed technical specifications and standards

5. Schedule 5 - Key Personnel: List of key personnel and their roles/qualifications

6. Schedule 6 - Approved Sub-subcontractors: List of pre-approved sub-subcontractors if applicable

7. Schedule 7 - Insurance Requirements: Detailed insurance requirements and minimum coverage levels

8. Schedule 8 - Data Processing Agreement: Detailed GDPR-compliant data processing terms

9. Schedule 9 - Reporting Requirements: Templates and requirements for regular reporting

10. Schedule 10 - Change Control Procedure: Process for managing changes to work orders or agreement terms

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