This Recruitment Privacy Notice is designed for use by organizations conducting hiring activities in Denmark or processing Danish job applicants' personal data. It fulfills the transparency obligations under both the EU GDPR and Danish Data Protection Act, providing job applicants with clear information about how their personal data will be processed during the recruitment process. The document should be provided to candidates at the point of application and covers essential aspects such as data collection methods, processing purposes, sharing practices, retention periods, and data subject rights. It's particularly important in the Danish context where specific local requirements regarding employment-related data processing must be addressed alongside general GDPR compliance.
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Key Requirements PROMPT example:
Recruitment Privacy Notice
I need a Recruitment Privacy Notice for my Danish tech startup that will be using AI-powered recruitment tools and conducting international hiring starting January 2025, with specific provisions for automated decision-making and cross-border data transfers.
Your data doesn't train Genie's AI
You keep IP ownership of your information
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
OR
1. Introduction: Overview of the notice's purpose and scope, identifying the data controller and commitment to data protection
2. Types of Personal Data We Collect: Detailed list of personal data categories collected during recruitment, including standard application data, assessment data, and background check information
3. How We Collect Your Personal Data: Sources of personal data, including direct submission, recruitment agencies, references, and public sources
4. How We Use Your Personal Data: Purposes of processing and legal bases under GDPR, specific to recruitment activities
5. Who We Share Your Personal Data With: Categories of recipients, including internal staff, service providers, and potential data transfers
6. How Long We Keep Your Data: Retention periods for successful and unsuccessful applications, and criteria used to determine retention
7. Your Rights: Explanation of data subject rights under GDPR and how to exercise them
8. Security Measures: Overview of technical and organizational measures to protect personal data
9. How to Contact Us: Contact details for the data controller and Data Protection Officer (if applicable)
10. Updates to This Notice: Information about how changes to the notice will be communicated
1. Automated Decision Making: Required if using automated processing or AI in recruitment, explaining logic and consequences
2. International Transfers: Required if transferring data outside the EU/EEA, detailing transfer mechanisms and safeguards
3. Special Categories of Personal Data: Required if collecting sensitive data like health information or diversity monitoring data
4. Criminal Record Checks: Required if performing background checks or requesting criminal records
5. Video Surveillance: Required if using video recording during interviews or assessments
6. Cookie Policy for Online Applications: Required if using an online application system that uses cookies or similar technologies
1. Data Categories List: Detailed breakdown of all personal data categories collected and processed
2. Retention Schedule: Specific retention periods for different types of recruitment data
3. Third-Party Processors: List of main service providers and processors involved in recruitment
4. Technical and Organizational Measures: Detailed description of security measures protecting recruitment data
Authors
Relevant legal definitions
Clauses
Relevant Industries
Technology
Healthcare
Financial Services
Manufacturing
Retail
Professional Services
Education
Public Sector
Non-Profit
Construction
Transportation
Energy
Telecommunications
Media and Entertainment
Hospitality
Real Estate
Relevant Teams
Human Resources
Legal
Compliance
Data Protection
Talent Acquisition
People Operations
Risk Management
Information Security
Privacy
Relevant Roles
HR Director
Privacy Officer
Data Protection Officer
Legal Counsel
Recruitment Manager
HR Manager
Talent Acquisition Specialist
Compliance Officer
HR Business Partner
Chief Privacy Officer
General Counsel
HR Operations Manager
Chief Human Resources Officer
Employment Lawyer
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