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Privacy Notice

Privacy Notice Template for Denmark

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Privacy Notice

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Document background
A Privacy Notice is a mandatory document required under both the EU General Data Protection Regulation (GDPR) and Danish data protection law for any organization processing personal data in Denmark. It must be provided to data subjects (individuals whose data is processed) at the time their personal data is collected. The document serves as a transparent explanation of how an organization processes personal data, including the types of data collected, purposes of processing, legal bases, data subject rights, and data protection measures. This Privacy Notice needs to comply with both the requirements of the GDPR and specific provisions of the Danish Data Protection Act (Databeskyttelsesloven). It should be written in clear, plain language and be easily accessible to all data subjects, whether they are customers, employees, or other individuals whose data is processed by the organization.
Suggested Sections

1. Introduction: Overview of the privacy notice and its purpose

2. Data Controller Information: Identity and contact details of the data controller and, where applicable, its representative and Data Protection Officer

3. Types of Personal Data Processed: Categories of personal data collected and processed

4. Purposes and Legal Basis: Purposes of processing and the legal basis for each purpose

5. Recipients of Personal Data: Categories of recipients with whom the data is shared

6. Data Retention: Period for which personal data will be stored, or criteria used to determine that period

7. Data Subject Rights: Description of GDPR rights including access, rectification, erasure, and data portability

8. Right to Lodge a Complaint: Information about the right to lodge a complaint with the Danish Data Protection Agency

9. Source of Data: Where personal data is not collected directly from the data subject, information about the source

10. Changes to Privacy Notice: Information about how changes to the privacy notice will be communicated

Optional Sections

1. International Transfers: Include when personal data is transferred outside the EU/EEA, describing transfer mechanisms and safeguards

2. Automated Decision Making: Include when automated decision-making or profiling is used, including meaningful information about the logic involved

3. Cookie Information: Include when cookies or similar technologies are used on websites or apps

4. Special Categories of Data: Include when processing special categories of personal data (sensitive data)

5. Children's Privacy: Include when services may be used by or data collected from children

6. Marketing Communications: Include when personal data is used for direct marketing purposes

7. CCTV Surveillance: Include when video surveillance is used on premises

Suggested Schedules

1. Cookie List: Detailed list of cookies used, including their purposes and duration

2. Data Processing Activities: Detailed breakdown of specific processing activities, purposes, and legal bases

3. Third-Party Processors: List of data processors and sub-processors, their roles and locations

4. Technical and Organizational Measures: Detailed description of security measures implemented to protect personal data

Authors

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Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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