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Recruitment Privacy Notice Template for Qatar

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Key Requirements PROMPT example:

Recruitment Privacy Notice

"I need a Recruitment Privacy Notice for our Qatar-based technology company that processes job applications through an AI-powered recruitment platform and shares candidate data with our offices in the UAE and UK."

Document background
The Recruitment Privacy Notice is a mandatory document for organizations recruiting in Qatar, designed to comply with the Personal Data Privacy Protection Law (Law No. 13 of 2016) and related regulations. This document must be provided to job applicants before or at the time of collecting their personal data, explaining how their information will be processed during the recruitment cycle. It forms part of an organization's data protection compliance framework and helps demonstrate transparency in recruitment practices. The notice needs regular updates to reflect changes in data processing practices or relevant legislation, and should be easily accessible to all job applicants, typically through the organization's careers website or recruitment portal.
Suggested Sections

1. Introduction: Overview of the notice's purpose and scope, identifying the data controller and its role in the recruitment process

2. Types of Personal Data We Collect: Comprehensive list of personal data categories collected during recruitment, including both mandatory and optional information

3. Legal Basis for Processing: Explanation of the legal grounds under Qatar law for processing candidate data

4. How We Use Your Personal Data: Detailed description of all processing activities related to recruitment data

5. Data Retention: Information about how long candidate data is kept and when it will be deleted

6. Data Security: Description of measures taken to protect candidate data

7. Your Rights: Explanation of candidates' rights under Qatar law regarding their personal data

8. How to Contact Us: Contact details for data protection queries and exercising rights

Optional Sections

1. International Data Transfers: Required if candidate data may be transferred outside Qatar, explaining the legal basis and safeguards for such transfers

2. Automated Decision Making: Required if using any automated processing or AI in recruitment decisions

3. Third-Party Data Sharing: Required if sharing candidate data with third parties such as recruitment agencies or background check providers

4. Sensitive Personal Data: Required if collecting any sensitive personal data such as health information or criminal records

5. Social Media and Public Information: Required if the organization conducts social media screening or collects publicly available information about candidates

Suggested Schedules

1. Data Categories List: Detailed breakdown of all personal data categories collected, including examples

2. Third Party Recipients: List of types of organizations with whom candidate data may be shared

3. Technical and Organizational Security Measures: Detailed description of security measures implemented to protect candidate data

4. Retention Schedule: Specific retention periods for different types of recruitment data

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions






























Clauses

























Relevant Industries

Banking and Financial Services

Oil and Gas

Construction and Real Estate

Healthcare

Education

Technology

Retail

Hospitality and Tourism

Professional Services

Manufacturing

Transportation and Logistics

Telecommunications

Government and Public Sector

Media and Entertainment

Relevant Teams

Human Resources

Legal

Compliance

Data Protection

Information Security

Talent Acquisition

Information Technology

Risk Management

Relevant Roles

Human Resources Director

Recruitment Manager

Data Protection Officer

Privacy Counsel

Legal Counsel

Compliance Officer

HR Business Partner

Talent Acquisition Specialist

HR Operations Manager

Chief Privacy Officer

Employment Lawyer

HR Systems Administrator

Chief Human Resources Officer

Recruitment Coordinator

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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