Consent Information Form

Consent Information Form Template for Denmark

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Document background

The Consent Information Form is a crucial document required whenever organizations in Denmark collect and process personal data based on consent as their legal basis under GDPR. This document must comply with both the EU General Data Protection Regulation and the Danish Data Protection Act (Databeskyttelsesloven). The form serves to provide data subjects with transparent information about data processing activities and obtain their informed consent. It should be used when collecting personal data from customers, employees, or other individuals, particularly for activities where consent is the appropriate legal basis. The document must be written in clear, plain language and include all information required by Article 13/14 of GDPR, while meeting Danish regulatory requirements for transparency and accessibility.

Suggested Sections

1. Data Controller Information: Identity and contact details of the organization collecting the data, including contact information for the Data Protection Officer if applicable

2. Purpose and Legal Basis: Clear explanation of why the data is being collected and the legal basis for processing under GDPR Article 6

3. Categories of Personal Data: Specific list of personal data that will be collected and processed

4. Recipients of Data: Information about who will have access to the data and any third parties the data might be shared with

5. Data Retention: How long the data will be kept and criteria used to determine this period

6. Data Subject Rights: Explanation of rights under GDPR including access, rectification, erasure, and data portability

7. Withdrawal of Consent: Clear explanation that consent can be withdrawn at any time and the process for doing so

8. Consent Declaration: The actual consent statement and signature field, written in clear and plain language

Optional Sections

1. International Transfers: Required when personal data will be transferred outside the EU/EEA, explaining transfer mechanisms and safeguards

2. Automated Decision Making: Required when automated decision-making or profiling is used, explaining the logic involved and consequences

3. Special Categories of Data: Required when processing sensitive personal data (health, biometric, etc.), explaining additional safeguards

4. Child Consent Information: Required when collecting data from minors, including parental consent requirements

5. Commercial Communications: Required when consent includes marketing communications, specifying types and frequency of communications

6. Cookie Consent: Required when the consent form includes website cookie preferences

Suggested Schedules

1. Privacy Policy: Detailed privacy policy referenced in the main consent form

2. Data Processing Activities: Detailed list of specific processing activities covered by the consent

3. Third Party Processors: List of data processors and sub-processors, including their roles and locations

4. Security Measures: Description of technical and organizational measures to protect the data

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