Image Consent Release Form

Image Consent Release Form Template for Denmark

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Document background

The Image Consent Release Form is a crucial document required whenever organizations or individuals plan to capture, store, or use images of identifiable persons in Denmark. This document is essential for compliance with Danish data protection laws, including the Danish Data Protection Act and GDPR. It should be used prior to any photographic or video capture where the images will be stored, published, or distributed. The form covers key aspects such as specific usage rights, duration of consent, data protection measures, and withdrawal rights. It's particularly important in commercial, marketing, educational, and professional contexts where images of individuals will be used for organizational purposes. The document must be tailored to meet specific Danish legal requirements while remaining clear and understandable for all parties involved.

Suggested Sections

1. Parties: Identification of the photographer/organization obtaining consent and the individual giving consent (the subject)

2. Background: Brief context about the photo shoot or image capture occasion

3. Definitions: Key terms used in the agreement including 'Images', 'Usage Rights', 'Territory', etc.

4. Consent Declaration: Clear statement of consent for image capture and use

5. Scope of Usage: Detailed description of how, where, and for how long the images may be used

6. Data Protection Notice: GDPR-compliant explanation of how personal data (including images) will be processed, stored, and protected

7. Rights Granted: Specific rights being granted to the photographer/organization regarding image use

8. Duration: Period for which the consent and usage rights are valid

9. Withdrawal of Consent: Process and limitations for withdrawing consent under GDPR

10. Signatures: Space for dated signatures of all parties

Optional Sections

1. Commercial Usage Terms: Additional terms specific to commercial use of images, including compensation if applicable

2. Parental Consent: Required when the subject is under 18 years of age

3. Territory Restrictions: Specific geographical limitations on image use

4. Sensitive Context Declaration: Additional provisions for images captured in sensitive contexts (e.g., healthcare settings)

5. Social Media Usage: Specific terms for social media usage and tagging rights

6. Editing Rights: Specific permissions regarding image editing and manipulation

7. Model Release: Additional modeling-specific terms when images are for professional modeling purposes

Suggested Schedules

1. Schedule A - Image List: Specific list or description of images covered by the consent

2. Schedule B - Usage Contexts: Detailed list of specific contexts and platforms where images will be used

3. Schedule C - Processing Activities: Detailed information about data processing activities as required by GDPR

4. Appendix 1 - Sample Images: Reference copies of images covered by the consent (if available at time of signing)

5. Appendix 2 - Privacy Notice: Detailed privacy notice explaining data protection rights under GDPR

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