Agent Landlord Agreement

Agent Landlord Agreement Template for Switzerland

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Key Requirements PROMPT example:

"I need an Agent Landlord Agreement for my property management company to manage a portfolio of 5 luxury residential properties in Geneva, with special focus on marketing services and maintenance management, starting from March 2025."

Document background

The Agent Landlord Agreement is essential for property owners in Switzerland who wish to delegate the management of their real estate assets to professional property managers. This document is particularly relevant when property owners require comprehensive management services including tenant screening, rent collection, maintenance coordination, and financial reporting. The agreement must comply with Swiss federal laws, particularly the Code of Obligations (OR) Articles 394-406 governing agency relationships and Articles 253-274 covering rental agreements. The document is structured to protect both parties' interests while ensuring compliance with Swiss property management regulations, data protection laws, and anti-money laundering requirements. The Agent Landlord Agreement is commonly used by both individual and institutional property owners, and can be adapted for residential, commercial, or mixed-use properties.

Suggested Sections

1. Parties: Identification of the Property Owner (Landlord) and the Property Management Agent, including full legal names, addresses, and registration details

2. Background: Context of the agreement, including brief description of the property and the owner's intention to appoint the agent

3. Definitions: Key terms used throughout the agreement, including 'Property', 'Services', 'Management Fee', etc.

4. Appointment and Term: Formal appointment of the agent, duration of the agreement, and renewal terms

5. Agent's Services and Obligations: Comprehensive list of services to be provided by the agent, including property marketing, tenant screening, rent collection, maintenance coordination

6. Property Owner's Obligations: Responsibilities of the property owner, including providing necessary documentation, maintaining insurance, and funding requirements

7. Fees and Payments: Detailed fee structure, payment terms, and reimbursement of expenses

8. Property Maintenance and Repairs: Procedures for handling maintenance, repair authorizations, and emergency situations

9. Financial Management: Handling of rental income, security deposits, accounting procedures, and reporting requirements

10. Insurance and Liability: Insurance requirements and allocation of liability between parties

11. Termination: Conditions and procedures for terminating the agreement, including notice periods and obligations upon termination

12. Confidentiality: Protection of confidential information and compliance with Swiss data protection laws

13. Governing Law and Jurisdiction: Specification of Swiss law as governing law and jurisdiction for disputes

Optional Sections

1. Multiple Properties: Additional provisions when the agent manages multiple properties for the owner

2. Foreign Ownership Provisions: Special provisions required when the property owner is a foreign national, addressing Lex Koller requirements

3. Anti-Money Laundering Compliance: Specific procedures and requirements when the agent handles significant financial transactions

4. Marketing and Advertising: Detailed provisions about marketing strategies and advertising budgets when specifically required

5. Staff and Subcontractors: Terms governing the agent's use of staff or subcontractors in providing services

6. Property Development: Additional terms for agents involved in property renovation or development projects

7. Electronic Communications: Provisions for digital communication and property management software usage

8. Force Majeure: Provisions dealing with extraordinary circumstances affecting property management

Suggested Schedules

1. Schedule 1 - Property Details: Detailed description of the managed property/properties, including address, features, and condition reports

2. Schedule 2 - Services Specification: Detailed breakdown of all management services and associated fee structures

3. Schedule 3 - Fee Schedule: Comprehensive list of all fees, charges, and commission structures

4. Schedule 4 - Maintenance Contractors: List of approved contractors and maintenance service providers

5. Schedule 5 - Reporting Templates: Standard forms for financial reports, property inspections, and other regular reporting

6. Schedule 6 - Authorization Levels: Spending limits and authorization requirements for different types of expenses

7. Appendix A - Power of Attorney: If required, formal authorization for the agent to act on behalf of the property owner

8. Appendix B - Insurance Requirements: Detailed specifications of required insurance coverage for both parties

Authors

Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Real Estate

Property Management

Residential Property

Commercial Property

Hospitality

Retail

Professional Services

Property Investment

Asset Management

Relevant Teams

Legal

Real Estate

Property Management

Operations

Facility Management

Asset Management

Finance

Compliance

Administrative

Maintenance

Relevant Roles

Property Manager

Real Estate Agent

Asset Manager

Facility Manager

Property Management Director

Real Estate Portfolio Manager

Leasing Manager

Operations Manager

Property Administrator

Real Estate Legal Counsel

Compliance Officer

Financial Controller

Building Manager

Maintenance Coordinator

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