The Tax Invoice Document is a fundamental commercial instrument required under Belgian law for business transactions subject to VAT. It serves multiple purposes: documenting sales transactions, enabling VAT recovery, supporting tax compliance, and providing proof for accounting records. This document must comply with the Belgian VAT Code, Royal Decree No. 1, and the EU VAT Directive 2006/112/EC. It's required whenever a taxable supply of goods or services occurs in Belgium, with specific rules applying to domestic and cross-border transactions. The document must include mandatory information such as invoice number, date, party details, and VAT calculations, while adhering to regional language requirements. Electronic versions must meet specific technical and security standards for authenticity and integrity.
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1. Invoice Header: Contains invoice number, date of issue, and document type identification
2. Seller Information: Full legal name, VAT number, address, and contact details of the selling party
3. Customer Information: Full legal name, VAT number (if applicable), address, and contact details of the buying party
4. Invoice Details: Date of supply, payment terms, and reference numbers
5. Description of Goods/Services: Detailed description of items/services, quantities, unit prices
6. Financial Summary: Subtotals, VAT calculations, and total amount due in EUR
7. Payment Information: Bank account details, payment reference, and due date
8. Legal Notices: Mandatory statements about VAT and applicable legal requirements
1. VAT Reverse Charge Notice: Required when reverse charge mechanism applies to cross-border transactions
2. VAT Exemption Details: Required when goods/services are exempt from VAT, citing relevant legal basis
3. Delivery Information: Include when delivery address differs from invoice address or specific delivery terms apply
4. Purchase Order Reference: Include when invoice relates to specific purchase orders or contracts
5. Special Payment Terms: Include when non-standard payment terms or conditions apply
6. Intrastat Information: Required for certain EU cross-border transactions
7. Currency Exchange Details: Required when invoice amounts are converted from other currencies
1. Detailed Item Breakdown: Itemized list of goods/services with individual pricing and VAT calculations
2. Supporting Documentation: Delivery notes, time sheets, or other relevant supporting documents
3. VAT Calculation Schedule: Detailed breakdown of different VAT rates applied and calculations
4. Payment Schedule: For invoices with installment payments or multiple due dates
5. Price Adjustment Calculations: When prices are adjusted due to discounts, rebates, or other factors
Relevant legal definitions
Clauses
Relevant Industries
Retail
Manufacturing
Professional Services
Construction
Technology
Healthcare
Transportation
Agriculture
Energy
Financial Services
Real Estate
Hospitality
Education
Telecommunications
Wholesale Trade
Relevant Teams
Finance
Accounting
Tax
Treasury
Accounts Receivable
Accounts Payable
Sales Administration
Procurement
Legal
Internal Audit
Credit Control
Relevant Roles
Accounts Receivable Manager
Accounts Payable Manager
Tax Manager
Financial Controller
Accounting Manager
Finance Director
Billing Coordinator
VAT Specialist
Treasury Manager
Credit Controller
Financial Accountant
Tax Compliance Officer
Sales Administration Manager
Procurement Manager
Auditor
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